Enrollment Management/Rosters

This page outlines how to track enrollment from year to year, using enrollment tools, and how to pull a course roster from a previous semester

Enrollment Management

Using View Schedules

Enrollment Tools

Course Rosters-ACTIVE

There are a few ways to access current course rosters.

• Enrollments can be seen in Canvas but Canvas does not dynamically update the roster when someone has added or dropped a course.
• Using Websis, go to the link for Instructors and Departmental Administrators to generate a class list.

• Select Class Lists + Reports
• Select Registered Student Class List or Pre-registration Class Lists depending on what you are doing.
  • Pre-registration will give you a sense of the students who have signed up before registration.
    • good to check to make sure the class is populating, that the room is sufficient and if the class is getting overenrolled
    • Use Enrollment Tools if the course is one likely to be overenrolled
  • Select Registered Student Class list to see the currently registered students
    • D=dropped but student remains on roster
    • LIS=listener. Some faculty do not allow.
    • NIH=Harvard cross registered student
    • You can see tallies at bottom
  • From the active class list, you can download the list as an excel file, see the waitlist if there is one, and see the pre-req report.
  • You can also print out a photo array of all the registered students.

Course Rosters from Previous Semesters

• Go to the Online Grading System
• View the archived grade sheet in OGS.
• From the front page of OGS, navigate to the "Archived Reports" section under the "Reports" header.
• To pull up the desired class list, choose the term in the drop down menu and select the "Submitted Gradesheet by Subject" report.