Semester Planning

This page outlines steps taken to plan courses for an upcoming semester

Scheduling

February
- Begin planning fall semester
October
- Begin planning Spring Semester
Once draft schedule is in place, confirm all dates, times, rooms, etc with teaching faculty.

Data Entry

Teaching Assistants

Textbooks

Faculty must submit required and recommended textbook information, including author, title, edition and ISBN through the Coop AIP portal: http://www.tinyurl.com/MITCOOPadopt.
The system is ties to their MIT account so they have to do this themselves.

Canvas

All courses automatically get a Canvas site. It will link to the faculty on record.
Reach out to all faculty (new faulty in particular) to see if they need assistance setting up their site.
Check on special topics as it sometimes will list that faculty member who most recently taught a course using that number and not the current faculty.
You will need to update instructor assign but if the former faculty is still listed in Canvas, reach out to Canvas-Support <canvas-support@mit.edu> and ask that the name be removed.
Materials from a previous semester can be copied over to the current semester.
Make sure to invite Teaching Assistants to the Canvas course. This will not happen automatically.

Field Trips/Special Events or Speakers

Capture details on any Field Trips/Special Events or Speakers to add to the MSRED Student Calendar.
Make note of any major conflicts with other events or with any CRE Events and inform relevant parties.

Syllabus Collection

Collect syllabi in advance of registration.
Students often request syllabi of courses they may be interested in registering for.
It is also important for historical documentations.
Syllabi are kept in the Academics shared drive under Course Content

Final Exams/Presentations

Reach to inquire if anyone is hosting a final or presentation after the end of classes.
These are scheduled by the registrar.
See exception for RED studio

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