This is the home page for the ISDA Exchange Migration.
ISDA Exchange Migration Information
What can IS&T do in advance to prepare for the migration?
The Exchange transition checklist is a compilation of what to expect out of the migration. IS&T recommends reviewing this checklist to set expectations on what is and not migrated during the process, and what will need to be recreated and/or manually re-configured: http://web.mit.edu/ist/topics/email/exchange/checklist.html
The Email and Calendaring page, lists available services, support resources and supported email programs within the Exchange infrastructure:
https://web.mit.edu/ist/dontindex/aurora/exchange/exchange/index.html
What can IS&T expect to happen after the migration has been scheduled?
One week before the scheduled migration a confirming email will be sent to you or your designated representative to confirm the email and/or calendar migration date to include preparation information.
The Day of migration:
* The project manager will coordinate with team to schedule migration, provide kerberos principles (usernames) for the DLC.
* a confirmation email including date and time to be sent to you and team
During the migration
* user account(s) will be split for five business days (this is only a precautionary measure to ensure data migration success)
* users are able to check email using the current email service (IMAP)
* email (IMAP) data will be migrated first, followed by techtime data (if applicable)
After the migration
* logon to the Webclient, Outlook Web Access (OWA) <http://owa.mit.edu/> and confirm success of email and calendar data migration
* an email will be sent to the departmental contact or designate representative confirming the migration was completed
* if arrangements have been made in advance, the transition team will be on-site to assist the day after migration
* after five business days and upon departmental confirmation that all users data was migrated and customer satisfied, the accounts will be unsplit
* continue to use Tech Time until all of IS&T migrations have been complete (July 31st)
* at that point all IS&T business will be scheduled on Exchange calendar and staff who wish to continue utilizing Tech Time will need to maintain both calendars
How can I see a demonstration?
IS&T is offering Training Sessions - no need to sign up, just show up! ISDA has the opportunity to attend training prior to migration, so take advantage.
Windows users should attend Outlook training, Mac users Entourage training. Below is the most current schedule.
Outlook:
W92 Back Bay Conference Room A and B:
- Monday, July 13, 2009 Time: 10:00 -11:30 am
- Wed, July 15, 2009 Time: 10:00 -11:30 am
N42 Demo Center:
- Tuesday, July 14, 2009 Time: 2:30 - 4:00 pm
- Thursday, July 16, 2009 Time: 3:00 pm to 4:30 pm
- Friday, July 17, 2009 Time: 10:00 am to 11:30 am
- Friday, July 17, 2009 Time: 1:00 pm to 2:30 pm
- Monday, July 20, 2009 Time: 9:30 am to 11:00 am
- Tuesday, July 21, 2009 Time: 9:30 am to 11:00 am
- Wednesday, July 22, 2009 Time: 9:30 am to 11:00 am
http://ist.mit.edu/services/email/exchange
Entourage:
W92 Back Bay Conference Room A and B:
- Friday, July 24, 2009 Time: 1:00pm to 2:30pm
- TBD
entourage-quick-reference-2008.pdf
Office 2008 for Mac (includes Entourage) can be obtained from Patricia Sheppard, (interim software liaison while Bryan is on paternity leave). As there is only one copy for ISDA, please return asap so that other staff can use it as well. Thank you.
http://kb.mit.edu/confluence/display/category/Entourage
Training Documentation: pending
Transition Schedule
Department: Infrastructure Software Development and Architecture, MIT Information Services and Technology
Planned Migration: Friday, July 24th through Sunday, July 26th
On Site Assistance: Monday, July 27th
Department Contact: Patricia Sheppard (pshepp@mit.edu) x.33179
MIT Address: Building W92, 1st Floor
Documentation used by Transition Team
Windows User Checklist Email_Exchange Transition Checklist - Outlook.doc
Mac User Checklist Email_Exchange Transition Checklist - Entourage.doc
ISDA Migration Assessment
The following information must be completed by Wednesday, July 15th.
Please find you kerberos principal and answer the following questions accordingly.
This information will be used by the Exchange Transition Team to:
* assess client needs: (desktop, web, mobile devices, which OS, on-campus, off-campus, public or roaming desktop/laptops, wired/wireless)
* identify current and target email clients to be used
* discuss training needs (before or after the transition)
* obtain users kerberos principles
* determine number of users and split/ratio of each OS
* if Techtime users, the whole department needs to transition together.
* determine if calendar resources (departmental conf rooms) need to be created with list of designates
* discuss next day on-site assistance
DLC Room Resources: Fenway (W92-199), Park Street (W92-115), Downtown Crossing (W92-225), Riverside (W92-240), Aquarium (W92-212), North Station (W92-278), Back Bay A (W92-106A), Back Bay B (W92-106B)
Kerberos Principal |
jander |
maija |
jchiang |
ghudson |
lwatts |
jscanlon |
jbowker |
aphickey |
jcalz |
mca |
hschan |
mmcgrath |
amonh |
elena |
lxs |
tlyu |
vkonda |
repa |
wdsouza |
andrewyu |
jaeger |
gettes |
jbink |
rbasch |
colodzin |
amb |
sbuckley |
sml |
pshepp |
ajayb |
dtanner |
phb |
lemeshov |
mcneal |
hardjono |
akozlov |
bknoll |
tsitkova |
haoqili |
rarcher |
djsong |
nconduah |
carlyn |
dstronge |
rsilk |
jznye |
bryanm1 |
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Do you have a tech Time account? |
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Y |
Y |
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Y |
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Y |
Y |
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Y |
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Y |
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Do you use Tech Time? |
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Y |
Y |
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Y |
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Y |
Y |
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Y |
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Do you use Tech Time tasks? |
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N |
N |
N |
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N |
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N |
N |
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Y |
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Do you use other calendars, contacts, notes or tasks? Please indicate (Palm, Outlook, Google, Phone, iCal, Apple Address Book) |
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Apple Address Book |
Outlook '07 |
N |
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N |
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Apple Address Book,ldap server ldap.mit.edu |
Outlook Express, Google |
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Apple Address Book, Apple iCal, iPhone calendar, iPhone address book, iphone mail, ldap server ldap.mit.edu |
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N |
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N |
N/A |
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Do you currently use any features listed below and if yes, with which applications? |
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Yes |
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Y |
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N |
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Yes |
Yes |
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Y |
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Calendar |
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Tech Time |
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calendar.mit.edu |
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Tech Time |
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techtime, |
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Y |
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Tasks |
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y |
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y |
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Contacts |
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apple address book, ldap |
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apple address book, ldap |
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outlook address book, thunderbird address book, ldap |
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Notes |
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Tech Time |
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Tech Time |
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During this process your local calendar (contacts, notes, tasks) will be moved to the Exchange server and merged with everything you had in Tech Time. Is this okay? |
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Yes |
Yes |
Y |
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Y |
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Y |
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y |
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MIT Email: What email program and version(s) do you use? (Outlook, Webmail, Entourage, AppleMail, Thunderbird) |
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AppleMail 3.6 on Mac OSX 10.5.7, Webmail |
Outlook '07 |
Evolution 2.26.1 on Ubuntu 9.04 |
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Thunderbird 2.0.21 for Mac OSX 10.5 |
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AppleMail 3.6 on Mac OSX 10.5.7, Webmail |
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AppleMail 3.6 on Mac OSX 10.5.7, Webmail |
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Thunderbird, |
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Do you use rules and filters? |
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YES, a lot of them |
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Yes |
N |
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YES, extensively |
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N |
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N |
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N |
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N |
N |
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Outlook Users: In Outlook when addressing emails, there is an Auto Fill feature that completes an email address as you type. This file will be erased. Will you need to be able to reference the addresses that were located in this file? |
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Yes |
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I'll take care of this myself. |
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In addition to your MIT email, do you access any other profiles or email accounts within Outlook? |
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No |
No |
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N |
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N |
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N |
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List additional profiles and accounts: |
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(I'll take care of this myself.) |
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Are you a delegate and send MIT email on behalf of someone else? If yes, who? |
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No |
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N |
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Cellular Phones and Handheld Devices: Do you use a cell phone or Handheld? |
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Yes |
N |
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cell |
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Y |
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iphone |
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iphone |
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N |
Winows Mobile 6.0, |
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Do you read MIT email on this device? |
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No, it is a phone only, no other features. |
No |
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N |
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Y |
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Y |
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Y |
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Do you currently sync Tech Time with this device? |
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No |
No |
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N |
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N |
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Y |
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N |
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Y (WM via SyncML) |
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What model device(s)? |
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standard, free flip-phone |
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Blackberry |
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iphone |
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iphone |
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What service provider(s)? (AT&T, Verizon) |
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AT&T |
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Verizon |
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Crappy AT&T |
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AT&T |
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T-mobile |
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Calendar Moving Forward: Do others have access as a delegate to your calendar? (view, read, write, modify) |
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No |
Yes |
N |
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N |
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Y |
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Y |
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N |
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Do others have read only designate access to your calendar? |
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No |
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Yes |
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N |
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N |
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Do you have designate access to someone elses calendar? |
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No |
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N |
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Y, various resources, also Dan Michaud but that is not needed. |
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Do you have read only access to someone elses calendar? |
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Yes |
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N |
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Resource calendars - designate access: |
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Yes, ISDA Away and W92 conference rooms |
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I'm told I can reserve some conf rooms, but it never works |
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Y |
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Y |
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Y, see above. |
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Training: Please specify what type of training you will need (Outlook/OWA and/or Entourage): |
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Entourage |
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Entourage - as short a training as possible. Would prefer to set it up first, try it, and only go if stuck. |
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Entourage |
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Entourage |
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Other issues you would like discussed prior to migration: |
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