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Overview of Departmental Services' Metrics Development

Contents

The table below organizes the current set of DS metrics in a quasi-balanced scorecard format that is consistent across the areas in CSS. Columns in the table are individual lines of business, usually headed by a Team Leader.

Below the table are presentations of the measures over five quarters if data is available.

Following the presentations are metrics definitions and further documentation if needed about how they are produced.

Metrics Framework

In the table below, the left column marks off the "balanced scorecard" quadrants in our metrics framework.  Adjacent columns list by "line of business" the current roster of existing or potential metrics.  The metrics are in various states of development --
- bold face indicates "operational" metrics, with a defined means of production, and a historical record;
- normal face are for "possible" metrics, that aren't well established now but could be with a small development effort using existing systems;
- italic face  shows "prospective" metrics, desirable metrics that don't know have a path to becoming established.

New metrics ideas can be introduced at any time.  Continuous improvement efforts seek to move prospective metrics to possible, and possible to operational, within the normal operations of the teams involved.

Metrics Quadrant

DDM

MDS

DS PLUS

DCAD

Service Outcomes:
Client Satisfaction or Programmatic  Objective

Client Sat Surveys slated to begin in Q3 FY10.

Client Sat Surveys slated to begin in Q3 FY10. 

Client Sat Surveys slated to begin in Q3 FY10. 

 

Service Utilization by the Community

AdminIT PM visits

Desktop Renewals

Long-term SLAs

On Call SLAs 

VIP clients
Tickets Created
 

New Projects and
Already in Progress  
New SLAs and
SLAs Already in Progress

Resource Utilization
in support of the Service

Bomgar sessions

Bomgar sessions


FM virtual servers 


Process Performance


Weekly Consultant Hours

Time to Resolve
Level of staff availability
(goal = 100%)

Ratio of requests to available staff

Ratio of consultants to staff compared
to higher ed industry standards

Typical cycle time per project by type
 

Finances

N and $ of DLC equipment cost-sharing

N and $ of DLC equipment ordered on their behalf.

time in reimbursement / cash flow)

revenue from on-call SLAs
Total SLA $

no revenue expectations

Expected revenue vs budget
cash flow

Definitions and Means of Production

to be added as a child of this page -- DS section of definitions and means of production page.

Five (or more) Quarters of Measures


DDM

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DS-PLUS

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MDS

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DCAD

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Team Leaders upload fresh versions of their metrics documents here.

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