Basics
Access
Anyone on ensemble@mit.edu can access the locker. From any Athena Cluster, simply type attach ensemble into the terminal and then access the locker by going to System > Places > Home > mit > Ensemble. Within this folder, the www folder contains all information relevant to the website.
Editing
To edit a file, you should right click on it and open it with a text editor. Please only edit the files in a text editor. Using Dreamweaver will create unreadable html code. All the pages on the website use Sever-Side Includes (SSI).
Term Shows
Show Pages
The naming convention for shows should be easy to determine if you look at the locker. It is simply year followed by season. The first file in the folder should be labeled "index.shtml" and all images relevant to the show should be stored in this folder. At minimum, the page should include a cast list, a list of technical crew, and the shows time/date/place. It should also include the image that appears on posters. Contact the publicity manager/designer for help. Do not forget to update "current.shtml" so that it redirects to the relevant page. When the show gets close, you should request a spotlight on the MIT homepage (there is a form for this).
Auditions
The audition form uses a script provided by Athena. Simply modify the template email and pages to reflect the current show. There is no need to archive past audition pages: simply write over them.
Ticketing
Ticketing forms work the same as audition forms. There is no interface with a database (so reservations are recorded manually as reservations come in), but it would be nice if we could improve this.
Callboard
Administration
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Stage Manager
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Administrative Pages
Bios
Name bio pages according to Kerberos username. There is a separate page for active members and recent alums, but they are in the same folder. Old alums should be moved into the "Old" folder but never deleted. At minimum, bios should include shows/roles, but you can welcome members to edit their own pages and add more exciting content.
Other
Look at the archive of past productions to get some ideas, but don't be afraid to change the format :) Also, a good way to help out publicity is to request a spotlight on the MIT homepage.
Making those fancy text things for the title is a good way to get people's attention. I've used a web figlet in the past. Play around and see what looks nice/legible. Also put in the email the show dates, times, and location. Put the name of the director, the cost of the tickets, and mention that we will be selling tickets in place X (usually Lobby 10) on [insert correct dates here]. ALSO put in the URL of your lovely webpage. It's also nice to put in some simple ASCII art, and I've gotten a nice rat/shrew from this ASCII art archive in the past. Of course, don't be afraid to do websearches for other figlets and ascii art. Send it to publicity when you are done, so they can double check it and send it out. If the constitution gets amended, ask to be sent copies of the amendment and change the constitution online.
Possible things to do in the future include changing the ways for our fans to communicate with us (the opinion and request forms). Also add some way for them to be put on town-crier or some theater mailing list.