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This is not the full instructions on how to catalog OA items. Listed below are a selection of quick hints to help you remember what to look for in specific situations. For the full instructions and best practices see Metadata Practices (OA)

ALWAYS

  • OPEN out PDF and check against the DOI and information we are given from acquisitions
  • Note if our version is Final Published Version or Author's Final Manuscript (this will help you determine how to enter metadata in some of the fields)

How to: MIT AUTHORS

  • Check the MIT Directory (if found, use this form of name)
  • Check the  OA collection in DSpace (if found, use this form of name)
  • If not found in either location, use the form of name found on the item

How to: MIT AFFILIATIONS

  • Use what is given on the item
  • Use what is found in the MIT Directory listing for the MIT Authors
  • Check the FileMaker for the correct form of the corporate name (if none listed, email Mikki)
  • List each affiliation only once

How to: PUBLICATION DATE

  • Use the earliest date that the item was made available to the public (either online or in print)
    • EXAMPLE: Published Online: October 2009; Issue date: January 2010 (2009 October will be entered as the publication date)
  • If all you have is a conference date - use it as the publication date
  • If you have publication date and a conference date - use the conference date as the submitted date (See How to: IEEE)

How to: SUBMITTED DATE

  • Enter the submitted date is one has been provided by the publisher
    • EXCEPTION:  FINAL PUBLISHED VERSION ONLY  - use the revised date, if one has been provided by the publisher
    • EXCEPTION:  AUTHOR'S FINAL MANUSCRIPT ONLY - use the date on our version (if different than the publisher information)

How to:  SPONSORS

  • SEE This Page for information on determining and creating sponsorship statements

How to: Copyright Statements

How to: LNCS (and other Springer Series)

LNCS are conference proceedings that are published as books in the LNCS series.
Example: http://dx.doi.org/10.1007/978-3-642-12683-3_8
The ABOUT tab form the DOI page will provide much of the information needed to catalog the item

  • Journal Title: Use the title of the book (Research in Computational Molecular Biology)
  • Dates:
    • Published date: use the SpringerLink date for the chapter (2010- May)
    • Submitted date: use the conference date (2010-April)
  • Identifiers: Enter ISSNs and the ISBN (0302-9743; 1611-3349; 978-3-642-12682-6)
  • Citation: Add LNCS to the citation (
  • Description: Enter conference data (14th Annual International Conference, RECOMB 2010, Lisbon, Portugal, April 25-28, 2010. Proceedings)

How to: SPIE

  • Journal Title:
  • Publisher:
  • Dates:
  • Citation:

How to: ACM

  • Journal Title:
  • Publisher:
  • Dates:
  • Citation:

How to: IEEE

  • Journal Title:
  • Publisher:
  • Dates:
  • Citation:

How to: PNAS

  • Journal Title:
  • Publisher:
  • Dates:
  • Citation:

How to: APS

  • Journal Title:
  • Publisher:
  • Dates:
  • Citation:

How to: ITEMS WITH NO DOIs

  • No labels