General Invoices imported into eB

Why is This Useful?

This report allows project managers to quickly find all information on imported general expenses from SAP from the previous day. The report lists all imported expenses from the previous day and includes the fields Project Name, Project Number, Project Status, Project Manager, Company Name, Invoice Description, Invoice Amount, SAP Invoice Number Date Received and Date Paid. 

Components

This new report shows:

1. Actual charges on your projects imported into e-Builder the night before. *
   1. Commitment invoices processed through e-Builder by the 6.06 PayReq (BILL) process
   2. General Invoices which are all other charges that originated on SAP.

   3. Time sheet charges, calculated as # of Hours * Billing rate for each workday. So if person xyz worked on Monday 5/4 and Wednesday 5/6, the charges will be listed as date received 5/4 and 5/6. Date paid is when the timesheet was entered into SAP. So if person xyz submitted their timesheet on 5/25, and it was entered on SAP on 5/28, the date paid will be 5/28, and that is when the charge will occur in eBuilder. That was a long way of asking you to submit timesheets promptly.

   4. Invoices against a PO that originated on SAP. If your PO was created a while ago, it might have been created directly on SAP. Any invoice against that PO will be imported into eB as a general invoice. eB always shows the actual cost, but will not be able to show the remaining PO balance, since the PO originated on SAP. 

   5. R&M charges from work orders, shut downs, etc. Will appear on budget code C50-685 Other MIT Internal Charges. These charges comes into eBuilder at the end of the month when SAP settlement routines run.

   6. Accounting JV’s where costs were moved between GL lines or between projects.

*The cost module shows the actual charges for your project, and can be broken into two simple types.

Sample Image

(image taken 5/19/2020)