Q: What if there is no date on the document?
A: Check the finding aid. If there is no date on the document or the finding aid, remove the Date element.
Q: What if there is no contributor name on the document?
A: Check the finding aid. If there is no contributor name on the document or the finding aid, assign a nonspecific contributor. Check the Whirlwind Cheat Sheet for examples.
Q: If Abstract does not describe the content/subject/function of a document, should I add to the abstract?
A: Add a second Description element with a short description of the item's content/subject/function.
Q: Should I do anything special with flawed/incomplete PDFs?
A: Skip and make a note in the Filemaker database.
Q: Should I transcribe linebreaks from long abstracts into the description field?
A: Yes, but they will likely be ignored.
Q: How do I insert Unicode in Oxygen?A: Menu -> Perspective -> Show Toolbar -> Unicode
[button] Insert From Character Map -> Character Entity - hexadecimal -> Insert
Unicode info can also be found at: http://en.wikipedia.org/wiki/List_of_Unicode_characters
Unicode Converter: http://rishida.net/scripts/uniview/conversion.php
Q: How do I insert a newline/linebreak in a Replace function in Oxygen?
A: Use this code: {$NEWLINE}
Q: What if there is no MIT DIC listed on the document?
A: Try to use the Finding Aids to determine the DIC #. If no DIC # is found, but Project Whirlwind is written on the document, presume MIT DIC 6345. Otherwise, remove the Series element for MIT DIC #.
Q: What do the Series codes stand for?
A:
1. SR-Series Summary Reports and Project Lincoln Division 6 Quarterly Progress Reports2. R-Series Reports
3. E-Series Engineering Notes
4. M-Series Memoranda
5. A-Series Administrative Memoranda
6. L-Series Limited Distribution Memoranda
Q: How do I quickly convert ALL CAPS to Title Caps?
A: Web tool to convert text case: http://www.convertcase.net/