Global Education & Career Development website

used by undergrads, grad students, alumni, employers, prospective employers
describes the services provided by GECD
provides a means to schedule appointments / interviews, and apply for programs
has a blog for students abroad

GECD IT Projects > GECD Drupal Cloud planning created by IS&T > Picture 10.png

The GECD site is made up of distinct categories, referred to as 'Channels', corresponding to the main top level menus.
Each channel has its own Landing Page.
Each channel has a distinct color scheme for all related content.

Channels

About	Career	Jobs	Grad School	Go Abroad	Employers

About	Discover Your Career (Career)	Find a Job/Internship (Jobs)

Apply to Graduate School (Grad School)	Go Abroad (Go Abroad)	For Employers (Employers)

Templates:

Landing Pages

Left Column

Menu (L1)
QuickLinks (L2)
Social Media links(L3)

Main Column

Channel banner (M1)
Intro text (M2)
Image (M3)
expanded menu links (text) (M4)

GECD IT Projects > GECD Drupal Cloud planning created by IS&T > LandingTemplate.png

Landing Page Fields

Introduction
Image
Quick Links Title
Quick Links (only appears when data exists)
Resources Title
Resources (only appears when data exists)

Basic Pages

Left Column

Menu (L1)
QuickLinks (L2)
Social Media links (L3)

Main Page

Channel banner (M1)
text (M2)
Resources block (M3)

\ GECD IT Projects > GECD Drupal Cloud planning created by IS&T > basicpage.png

Basic Page Fields

Image (only appears when data exists)
Quick Links Title
Quick Links (only appears when data exists)
Resources Title
Resources (only appears when data exists)

Home Page

Top left Column

Intro text (TCL)

Top right Column

Feature Slideshow (TCR)

Lower left Column

Quicklinks (LC1)

Lower 2nd Column

Announcements (LC2)

Lower 3rd Column

Events (LC3)

Lower right Column

Sponser slideshow (LC4)

GECD IT Projects > GECD Drupal Cloud planning created by IS&T > GECDHome.png

Permissions/Workflow

Content Manager - admin of site (Drupal Cloud convention) – assigns roles
Page editors - can create and edit existing pages, and delete own pages, within their channel – but not publish
Channel Approvers - can create, edit, delete and publish pages (for specific channel) ; also responsible for Landing Pages
Approvers can publish all types of pages.
A list of approvers will get email whenever a page is created or modified
A list of channel approvers will get email whenever a Landing page is created or modified

Proposed Roles

Content Manager ( = Web Management Team)
Channel Approver *
- About page approver
- Career page approver
- Jobs page approver
- Grad School page approver
- Go Abroad page approver
- Employer page approver
Page editor *
- About page editor
- Career page editor
- Jobs page editor
- Grad School page editor
- Go Abroad page editor
- Employer page editor
Feature Manager
Feature Contributor
Blog Moderator
Blog Contributor

Proposed New GECD Content types

Basic About page
Basic Career page
Basic Jobs page
Basic Grad School page
Basic Go Abroad page
Basic Employer page
Landing page
Features
Announcements
Blog entries

General Page Responsibility

Page Type	Content Mgr	Channel Approver	AboutPage Editor	Career Page Editor	Jobs Page Editor	Grad School Page Editor	Go Abroad Page Editor	Employer Page Editor

Landing Pages	create,edit,delete, publish	create,edit,delete, publish
About Pages	create,edit,delete, publish	create,edit,delete, publish	create,edit, delete (own)
Career Pages	create,edit,delete, publish	create,edit,delete, publish		create,edit, delete (own)
Jobs Pages	create,edit,delete, publish	create,edit,delete, publish			create,edit, delete (own)
Grad School Pages	create,edit,delete, publish	create,edit,delete, publish				create,edit, delete (own)
Go Abroad Pages	create,edit,delete, publish	create,edit,delete, publish					create,edit, delete (own)
Employer Pages	create,edit,delete, publish	create,edit,delete, publish						create,edit, delete (own)

There is a distinct Channel Approver role for each basic channel type page.

Special Page Types

Features

Feature Manager

Feature Contributor

create,edit,delete,

publish

create,edit,delete (own)

publish

features consist of picture and corresponding article
feature moderator automatically notified of contributor activity

Announcements

publisher

?

create,edit,delete,

publish

create,edit,delete (own)

Blog entries

Blog Moderator

Blog Contributor

create,edit,delete

publish

create,edit,delete (own)

publish

blog moderator automatically notified of contributor activity

Webforms

	Cybersource	Comment	Link
Workshop Request Form			https://gecd-dev.mit.edu/career/workshop_request_form
On Campus Recruiting Payment Form	yes	mit_due_careersoff	https://gecd-dev.mit.edu/about/resources/campus-recruiting-payment-form
Go Global Fair Payment Form	yes	mit_due_globalfair - invalid amount	https://gecd-dev.mit.edu/about/resources/go-global-fair-payment-form
Credential Services Payment Form	yes	mit_due_careersoff2	https://gecd-dev.mit.edu/about/resources/credential-services-payment-form
F/ASIP Employer Registration Form			https://gecd-dev.mit.edu/jobs/intern/explore/fasip/employer/registration_form
Global Fellows Program			https://gecd-dev.mit.edu/career/graduate_student_services/apply/global_fellows_application_form
Preheath Advisory Board Letter Request Form/COPA Letter Request Form			https://gecd-dev.mit.edu/grad-school/copa-letter-request-form
F/ASIP Internship Description			https://gecd-dev.mit.edu/jobs/intern/explore/fasip/employer/internship_description
F/ASIP Pre-Registration Form			https://gecd-dev.mit.edu/jobs/fasip-pre-registration-form
IAP Madrid Payment Form	yes	mit_due_iapmadrid	https://gecd-dev.mit.edu/about/iap-madrid-payment-form
Alumni Payment Form	yes	mit_due_careers Cancelled	https://gecd-dev.mit.edu/about/alumni-payment-form
GECD Digital Display	yes	mit_due_employers Cancelled	https://gecd-dev.mit.edu/employers/plan/advertise/digital_display_form
Digital Display Payment Form			https://gecd-dev.mit.edu/about/digital-display-payment-form
Prehealth Registration Form			https://gecd-dev.mit.edu/about/prehealth-registration-form
New Employer Form			https://gecd-dev.mit.edu/employers/new-employer-form
Gift Card Tracking Sheet			https://gecd-dev.mit.edu/intranet/gift_card

Improvement Areas

Utility Bar – larger font
MIT logo
Font type & size (increase body font to at least 16px)
Bread crumbs – NOT needed
Social Media Integration
- specific to each channel
Events
- specific to each channel

Questions ?

Event tags with vocabularies ?
Home page
- Sponsers
  - slideshow
- Announcements
  - who creates. edits, publishes ?
- Events
  - event coordinator, function?
  - events specific to channel
- Home page Features
  - Photo slide show & text
  - who creates. edits, publishes ?
  - access to unpublished features
  - archiving features
Blog entries
- who creates. edits, publishes ?
Internet Home
- admin pages
Files / File organization
Webforms
- which webforms may be discarded ?
- associated with channels
Map work around

Schedule

Nov 12 determine timeline/budget/scope
Nov 26 Usability report due
Dec 1-5 adjustments based on Usability
Dec 5-24 build out basic site
Jan 12 Training for GECD staff
Jan 12-31 theme work
Jan 12-31 data migration (GECD)
Feb 2-6 final verification
mid Feb cutover