Order name badges (Staples item 404293) and cups (Staples item 2072240) from B2P.
You don't have to do gate or books (and can just let other people do them), but it's useful to look at the books sheets periodically to do the things above.
The account numbers aren't especially secret – there are several places at MIT where you reverse engineer them without much work. At the same time you can use them to pay for things, sometimes without a financial signatory (i.e., copies at CopyTech), so you don't want to publish them on the web site.
number | account | use |
|---|---|---|
2720265 | main | all deposits and withdrawals go here |
2720266 | funding | deprecated Finboard account, unused |
| 2860394 | funding | Fall Finboard account, unused |
| 2860395 | funding | Spring Finboard account, unused |
4044015 | reserve | interest bearing, 4 withdrawals allowed per fiscal year (http://tech.mit.edu/V126/N27/27briefs.html) |
Each year the outgoing officers should update the officers and financial signatories registered with the ASA following the instructions here.
Access to the accounts in Atlas is separate. In the past, access needed to be re-requested from SAO (sao-desk@mit.edu) every fiscal year, but these days, it gets renewed automatically. You can check rolesweb to see if someone has access.
So far I'm doing stuff by labels, so most useful stuff is below.