Attendees: 

• E19: Jackie Cancell, Janet Walzer, Chuck Munger, Ken Paul, Laurie Bryce
• By phone: Kath and Robert Thurston-Lighty, Julienne Dean, Robert Wilt, Ranjani Saigal

1.      Design; Ken is still working with Wing to get the PP templates

2.      Writing/Content

• misc. updates (Kath/Janet)
  • Kath now has the Diversity Inclusion page content to work with
• "missing benefits"
  • Fitness and Mental Health benefits aren't explicitly mentioned, but should be
  • These benefits are part of the health plans, but not all plans offer them
  • Need to add content along the lines of the following:
    "Most health plans offered through MIT offer Fitness and Mental Health benefits. Please check your selected plan for more details."
• Site map changes
  • need to add a "Diversity and Inclusion" page under Your MIT
  • need to update Multimedia content and sequence documents

3.      Multimedia Development;  (Ken)

• Recording schedule update
  • All narrators have been selected and parts (courtesy of Kath) assigned
  • In addition to the 7/23pm and 7/24am sessions, we are adding an 8/4 am session:
    • This will accommodate Ken Hewitt's schedule
    • And give us an opportunity to re-record a slide or two, if necessary for other narrators.
  • Chuck will act as contact point as Ken will be on vacation
• Script Distribution-
  • We will be providing advance copy to the narrators
  • There is value soliciting preliminary comments from the narrators?
  • We will provide guidance on the type of comments we're looking for; we don't need complete rewrites.
• Script update coordination
  • Once Ken starts building PP slides, script changes should be text only (via email, or via a Word document, whatever is easer.)
  • This will avoid having to recreate the slides- the script changes will be pasted in the notes section only.
• Prototype location
  • Laurie to set up Ken with access to new site
  • hrweb.mit.edu/welcome/slides/benefits
  • This will allow us to introduce new audio slides for other topics
• IS&T Update; MIT Certificate Page Update
  • Kath submitted a draft to Paul Hill last Wednesday or Thursday
  • Ranjani will follow up on
    • their feedback, and possible re-write requests
    • the planned URL location for the new IS&T page

4. Development;  (Bob)

• Review Prototype pages: comments, discussion and resolutions are posted on the NEO Development web site
• QA Planning
  • Basic Schedule
    • First complete build will be ready 7/30/08
    • Comments/change requests to Ken by 8/14/08
    • Review and send final list to Bob by 8/15/08
• QA approach
  • HRIS testing- methodical clicking of all links
  • Content/User Testing - review of content for accuracy, random clicking of links
    • Jean- Benefits staff for My Benefits pages
    • Chuck- Staffing Services staff for My MIT and My Checklists pages
    • Julienne - HROs and other key users; general testing and comments

5. Follow-up action items

• Ken- update Site map and Multimedia Benefits content/sequence
• Ken- develop QA Plan details
• Ken- Summary of change requests for Bob
• Ranjani/Laurie/Ken- review latest usability report
• Ranjani- follow up with Paul Hill re: content feedback & URL of new page
• Janet/Kath? - suggest text and location for Fitness and Mental Health benefits