Result or Product of this Process

 For reviewing a submitted request initiated by a DLC. A team is assembled to evaluate the request and assign resources. This process is used only for projects that were requested by a DLC via process 00.02. This processes requires that the eBAdmin attaches the mail merge from 00.02. Along with starting a team assignment process this process allows the DOF DLC Program Manager to determine if the work requested will have DOF resources engaged and therefore be tracked to capture costs.

Process Details

  • This process provides the DOF DLC Program Manager the capability to assemble a team to review a request that has come in.

1 The eBAdmin starts this process and attaches the mail merge for the original request. This initiates a Team Assignment process which goes to the DOF DLC Program Manager.

2 The information is reviewed by the DOF DLC Program Manager and they assign a team for a more thorough review. There is a Time Elapsed conditional that is set to check whether or not an escalation threshold has been met. If not, the process goes back to the Team Review step. If the time lapsed does meet the threshold the process moves to the program manager step.

3 The DOF DLC Program Manager reviews all of the comments and if determines that the request goes to the renovations/CRSP team, does not need any resources they can void the process or to "Submit" and send to capital project team members. There is a Time Elapsed escalation reminder set for the program manager to move this step forward.

4 A PBAP is spawned to make a request for funding and an internal order (a type of cost object) is launched. The process then moves to finish.