Phase 2 Updates

5/19/09 -- Ann Marie 

Carl is working on the METS files.

4/10/09 -- Nicole

Edgerton Notebook loose items have been placed in folders and labeled according to Archive directions.  Notebooks and Items are available for return to Archives.

3/23/09 -- Ann Marie

I spoke to Dave Semperger today.  As it turns out, Julie has already done the page-by-page QC and doesn't need to return to the Lab.  Steve, however, wants to go over each file himself, which he can begin doing now that he is back in the office.  He should be done on Wednesday, and Dave will call to let me know if they need to reshoot anything.   

The Jeep they use to transport their equipment is unavailable this week, so they plan to remove their equipment on Monday.  They are willing to come by on Wednesday and consolidate/start breaking down.  

3/19/09 --Ann Marie

BPI finished scanning on 3/17/09.  We are expecting them to come back to do quality control and to remove their equipment.

3/16/09 ---Ann Marie

BPI arrived this morning and is photographing the notebooks.  Julie is using a glass platen to flatten each page, and they rigged a collar for the camera to control reflections in the glass. 

I reviewed the materials with Julie, Steve, and Dave:

• wash hands before handling archival material
• do not shoot back of targets
• shoot incidental blank pages, including endsheets
• shoot "loose bits" individually on a blank background
• handle negatives and photos by the edges
• file naming will follow conventions used for the Edgerton microfilm scanning (Phase 1): MC0025_nbG2_000.tif.  Per Liz's email, G2 will be used for the Germeshausen notebook and B1 for the biographical notebook.

3/9/09 (from Liz Andrews, Archives)

Titles of notebooks in bold +(titles as listed in archives collection, MC 25)+from series 3. Laboratory notebooks

• (T-1) 26 September 1927 - 16 July 1931 (received in 2007; not included on microfilm)

• (T-3) 20 January 1932 - 13 July 1933 (received in 2007; not included on microfilm)

• (T-4) 16 June 1933 - 9 November 1934 (received in 2001; not included on microfilm)

• (Germeshausen, book 2) 4 February 1932 - 23 February 1934 (received in 2007; not included on microfilm, Edgerton lab notebook kept by Kenneth Germeshausen)

Handling procedures from NEDCC microfilming project, 1996:  

• Targets (forms prepared by Archives)
• Loose material : film each piece separately Fill out two copies of the separation/description form for each loose item. (separation form created by Archives-need to print out on acid free paper)  Place one form in the book where item was located after filming and place each loose item in it's own acid free folder with the second copy of the form. 
• Paper clips:  remove 
• Negatives, photographs: place in individual acid free sleeves, then in folder 
• Title penciled in on acid free folder: Material separated from Notebook No._____Notebook dates__________

3/5/09

Nicole and Ann Marie reviewed the 5 notebooks on Monday.  We have researched standard practice for scanning scrapbooks, especially what to do with loose materials - asked NEDCC and read preservation microfilming practices.  It seems that there is no standard practice yet for scanning, but using microfilm-style targets makes sense.  We who access the files from the server can see from file names that the material is in between pages: _024 is page 24, _025 is page 25, _024a is the first loose bit between them, _024b is the second, etc.  Patrons using a page-turning application online, however, will not see or use the file names, so it must be visually obvious how the material is arranged - hence, the targets.

Nicole and Ann Marie met with Beverly this morning.  Pointers for vendor:

• need all four page edges in image; do not crop in the usual way
• one notebook has approx 100 blank pages--do not film, but insert target
• shot foldouts closed, then open, as in microfilming

Questions for Archives:

• What file name will be used for the Gemerhausen notebook and the July 1938 notebook?
• Should loose material be separated into a folder or replaced in the scrapbook?
• Do they have a "Filming and Separation" target they want us to use?
• If there are multiple loose bits that are small, can they all be captured in one image?
• The film negatives will be shot in place.  Do they also want each negative (individually or in a group shot) shot on blank background?

--Ann Marie