NOTES FROM 2008:

• email Matthew Ponzio mponzio[at]thrivenetworks.com next year when we send out the announcement - he had a great time this year
• Adina and Arielle Fischer were no-shows, do not let them enter next year without money up-front
• TnT won B - maybe they should play A if they enter next year? Zac and Amy Trimble, Layne and Rolanda Thornton
• when we send out the announcement next year, be clear that players can only be on one roster for each division (no exceptions, even for injury)

LOGISTICS

• 20 teams, 3-4 players each
• Majority of teams have at least one MIT player
• 10-15 MIT students responsible for running the tournament

CSC APPROVAL (October/November)

• Need to get CSC approval for tournament
• Fill out form: http://web.mit.edu/clubsports/tournament-questionnaire.pdf

RESERVING COURTS (October/November)

• E-mail Sandy Lett (slett@mit.edu) about reserving court time
• Expected Cost = ~$300-350
• In 2007, reserved Rockwell North and South from 8:00AM - 7:00PM (11 hours, 13.75/hour)
• Do not reserve main court - it doubles the cost

ON-LINE REGISTRATION (~2 months ahead of time)

• http://web.mit.edu/wave/www/triples/triplesinfo.shtml
• Registration fees: $48.00 per team
• Expected revenue = $960.00 - $350.00 = $610

PRIZES (~2 months ahead of time)

• Ask local business/restaurants to donate
• Aim to get 3 of each prize
• Display sign/banner at tournament thanking sponsors
• Often businesses need a week or two to get back to you, so start early!
• Usually give 1st and 2nd place in each division, 1st should at least get back cost of entering the tournament

ADVERTISEMENT (~2 months ahead of time)

• Advertisement in the Tech
• E-mail to various volleyball lists and departments (varsity, men's clubs, Euro-club, Sloan)
  • Euroclub: volleyball@euroclub.mit.edu http://eurovball.wikispaces.com/ (Jan Lammerding jan@mit)
  • CSSA:    http://cssa.mit.edu/events_sportsclubs.php http://cssavolleyball.wikispaces.com/ (Weijia Zhang wzhang@mit.edu)
  • Intramurals: http://web.mit.edu/athletics/www/intramurals/ Michelle Nason (mnason@mit.edu)
                      http://mit.athleague.com/league.browse (maybe can post there?)
  • Men's Club: GVC http://web.mit.edu/mitgvc/www/ Al Avestruz (al_avestruz@hotmail.com)
                      IVC: http://web.mit.edu/ivc/www/   ivc-request@mit.edu
  • Varsity: Coach Paul Dill pdill@mit.edu
                *Assistant Coach: Charles Morton, Samantha Lampert
  • Yankee: Yankee Yahoo group http://sports.groups.yahoo.com/group/YankeeVolleyball/

CHECKING EQUIPMENT (week before)

• Check cranks, poles, nets, etc.

USEFUL FORM

• triples rules: triples-rules.doc
• scoring sheets: triples-scoresheets.doc
• 4 team pool: 4-team-pool.pdf
• 4 team pool (use this if there are exactly 8 teams in tournament): 4-team-pool-8-team-tourney.pdf
• 5 team pool: 5-team-pool.pdf
• 6 team pool (2 nets): 6-team-pool.pdf
• 7 team pool (2 nets): 7-team-pool.pdf