Agenda Development and Minutes Space

Agenda Parking Lot

• Provide better definition of the roles and responsibilities of Accordiacs.  See https://confab.mit.edu/confluence/display/ACCORD/Powers and Responsibilities.
• Provide better definition of the roles and responsibilities of ACCORD.
• Measure and assess the value of educational technology services at MIT
  • define "core" services
  • develop "dashboard" of monthly metrics? see attachment MIT OCW dashboard example
  • develop strategies for more faculty engagement
• Identify and evaluate opportunities for new services
• Check-in on Video project. See https://confab.mit.edu/confluence/display/video/Home.
• Set agenda for June Accordiacs meeting
• Prep/planning for new academic year, e.g., website update/review, brochure reprinting/revision/distribution
• Solaris sunset and other Athena cluster updates planned for this summer
• debAthena (Athena 10) issues and opportunities
• Student printing discussion

Proposed recurring agenda items

• Review metrics / dashboards as they are being developed (maybe start with OCW and IS&T existing?) - monthly
• Review any on-going ed-tech issues that bridge groups (teaching spaces, course management, video, images, academic calendar) - monthly
• Review any faculty-related unresolved service issues we are aware of (maybe same as previous?) - monthly
• Review any new service pilots, roll-outs, updates, or new faculty engagements we are aware of - monthly
• others?

May 11, 2009

• Communication to Accordiacs re ACCORD membership/role changes
• Criteria for identifying core services
• Accordiac roles/responsibilities

June 1, 2009

• Review progress on criteria for core services
• Agenda for Accordiac Meeting on June 18
  

April 27, 2009 - Minutes

Present: Babi, Cec, Steve, and Vijay

• ACCORD composition \--\- guiding principles, process for deciding, who will decide, roles and responsibilities \[15 minutes\]Discussion focused on ACCORD relationship to MITCET strategy and goals, the process for joining and leaving ACCORD, and how to insure good customer engagement.  One suggestion is to add a "customer" representative from one of the DLC's to ACCORD.  It was decided that we should defer any action on that suggestion until we developed better clarity about our own roles and responsibilities and that of the Accordiacs.* Inputs on key services from the March 18th Accordiacs meeting \--\- next steps: Identify trends, categorize \[30 minutes\]Working from the notes of the March 18 meeting, we focused on agreeing on the criteria that would define "core" services.  The initial list was cross-organizationall, breadth, depth, one time v. long term, impact, cost, benefit, prestige/leadership.  Steve agreed to draft definitions for each of these criteria for review at the next meeting.  Once there's agreement on the criteria, we will then create a matrix using the services identified from the March 18 meeting to test the criteria.* Update from ACCORD Image Tools Group \[10 minutes\]Babi provided an update from the recent meeting of the Image Tools Group.  The group decided it would focus on two areas over the next few months: 1. improving the availability of image copyright information and help within the images section of the Teaching w/Technology website, and 2. developing a short questionnaire that can be used when meeting with faculty regarding their image needs and that also might be posted as a short survey at point of use on the TwT website.* Agenda development \[20 minutes\]This topic was deferred to a future meeting. *May 11, 2009 - Minutes*

Present: Babi, Oliver, Steve, and Vijay

• Communication to Accordiacs re ACCORD membership/role changesWe agreed to provide an update to the Accordiacs on the sponsors meeting, the rotating convening role, ACCORD membership, and recent activities.   Steve will draft message.* Criteria for identifying core servicesDiscussion and updating of draft document continued.  We agreed that we need to develop a "grading" system, and that we should take the list of services generated from Accordiac meeting in March, consolidate it, and then apply criteria to it.  Oliver will create spreadsheet, Babi will draft "grades", and then each of us will apply values to the spreadsheet.* Accordiac roles/responsibilitiesBrainstormed list of possible roles and responsibilities:
• communicate - 3 way, with each other, to ACCORD, back to their DLC

• develop good understanding of each others' roles/work - who does what - \[understanding of core services\]

• contributing to cross-organizational projects, development of new services
• contribute to building Accordiac community
• provide early user feedback on new service initiatives

We need to get Accordiacs input on their ideas for roles/responsibilities.
June 1, 2009 - Minutes

Present: Cec, Oliver, and Steve

• Criteria for Core Services We reviewed and attempted to refine Oliver's draft spreadsheet that arrayed core services against criteria.  It's available for viewing as an attachment off the criteria for core services wiki page.  We discussed what the right grading system to use, but did not come to a decision at this time.  * Agenda for Upcoming Accordiacs MeetingWe discussed the possible topics - Stellar, CSS reorg, update on criteria for core services - and agreed that Steve would send out a preliminary note asking for feedback on additional topics to consider.