Series Title: MIT-EL Reports

Years of series: 1972-1992
No. of issues: 447

DSpace handle: http://dspace.mit.edu/handle/1721.1/18193

Inventory List

List includes items in DSpace, items to be scanned, items with Barton records, items without Barton records, items already scanned by Document Services but not in DSpace, and items that have duplicate copies that can be disbinded and then discarded.

CAMS will add the missing Barton records for the 45 items without records.  CAMS will also add additional authors for the entire MIT Energy Reports.

TBD: replacing metadata records in DSpace with Barton records.  Craig discussing this with LFEE.

Scanning:

Craig has identified the items that can be disbinded and discarded and items that can not have disbinding removed.

Activity:

September 9, 2009:

CAMS has cataloged the 45 items and sending back to Craig Thomas.  They have also begun work on the additions of multiple authors.  They will add the abstracts to the 45 items after they are finished scanning in Document Services so that they can cut and past the abstracts into the records from the digital copy.  Beverly to notify Selina when these 45 copies are available on the Document Services server.

Ann Marie has reported on the preferred prioritization of items to be sent to Preservation Services then to Document Services.  It is as follows:

For Preservation, our order of preference is based on the amount of time it takes to prep.  Assuming the items have pages in good condition, the order is:

August 25, 2009: Ann Marie delivered the samples to Jenn Morris. Questions we asked Jenn:

  1. Can you sheet-feed pages from a comb binding?  Yes, if the holes are in good condition.  It can be a problem if the holes are ragged.
  2. Can you sheet-feed the report covers made of card stock with a hole cut in them?  Probably.
  3. Do we need to flag foldouts?  One flag per item is helpful but no need to flag every foldout.
  4. Can you sheet-feed the pasted-up pages with tape?  Only if the edges are smooth.  Would be helpful to flag (one flag per item).

August 19, 2009:   Ann Marie and Nicole reviewed the samples.  Questions we asked Craig:

  1. Total number of items?  About 485=220 already in DSpace, 265 needing prep for scanning.
  2. Are the samples representative of binding types, condition, or both?  Both.
  3. Where will these go after scanning?  About 45 are single copies not held in the Archives=these will go to the Archives.  About 20 are Archives materials that will return to Archives.  Approximately 200 will be discarded.
  4. Who disbound samples #3 and #4?  The Energy Lab
  5. Timeframe for project?

August 18, 2009: items sent to Preservation Services and Document Services for testing.  CAMS will begin adding the additional authors to the Barton records for the items that are in DSpace and is ready for the 45 items that need cataloging.  CAMS will add the additional authors to the scanned items after they are scanned. 

Document Services has identified that the following have already been scanned: - Craig has reviewed and added to the inventory list.

Reports-

073-003, 006, 007

075-014

076-028

077-018, 028

078-003, 011, 013, 021, 022, 026

079-004, 009, 028

080-014

081-005, 008, 014, 015, 018

082-015, 036, 037

083-002

084-007

085-001

088-026 Working Papers-

075-007

079-005, 010, 036, 041, 046, 047, 048, 049