|| Role || Members \\ || Primary Responsibilities || Communication ||
| Sponsor | Christine Meholic | * Provide overall direction, goals & funding
* Approve charter, scope, milestones, budget
* Remove obstacles | * Monthly written status report
* Invitation to attend steering committee 1st Monday each month |
| Steering Committee \\ | # Bart Dahlstrom
# Wendy Bastos
# Kevin Lyons
# Ken Levie
# Gillian Emmons | * Provide oversight, schedule resources
* Define roles & responsibilities
* Set standards, guidelines, processes, metrics
* Remove obstacles, resolve issues
* Approve go/no go decision | * Monthly steering committee meetings - October - January
* 10/5/2009 (Tentative)
* 11/2/2009 (Tentative)
* 12/7/2009 (Tentative)
* 1/7/2010 (Tentative) |
| Project Manager \\ | Ken Levie | * Complete project on time, on budget
* Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
* Communicate: with project team, sponsors, steering committee, stakeholders, broader community
* Ensure appropriate business and IS&T resources are assigned to project tasks
* Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ... | |
| Transport Manager \\ | TBD | * Manage all transports | |
| Core Team: Technical Leads \\ | # Basis/security - Ron Parker
# ABAP, ITS - Wai-Ming Li
# Web - Rich Murphy | * Prepare environments
* Apply support packs
* Execute SF3 modification testing; Resolve & retest issues
* Unit test (joint with functional team)
* Analyze & resolve issues
* Execute cutover activities
* Coordinate work of basis team and developers | * Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 8/31/2009
* Kick off meeting 8/20/2009 3-4pm
* sap-upgrade-core@mit.edu
* wiki: [https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project] |
| Core Team: Functional Leads \\ | # HR/Payroll - Frank Quern
# Financial - Mary Ellen Gearin
# EHS, Travel \-Lee Collier
# Procurement (xECAT3), Facilities, Parking - Rita Zhovnirovsky -
# ECAT3 - Elda Prudden
# AP, Smart - Ken Levie
# Functional Team leads - Julie Block, Bob Romanowicz, Hao Wen | * Unit testing (joint with technical team, track and report process)
* System integration testing (define scope, update & execute scripts, track and report progress)
* User acceptance testing (assist if needed)
* Serve as primary liaison with business owners
* Analyze & resolve issues
* Execute cutover activities
* Coordinate work of business analysis and business owners | * Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 8/31/2009
* Kick off meeting 8/20/2009 3-4pm tentative
* sap-upgrade-core@mit.edu
* wiki: [https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project] |
| Core Team: QA \\ | # Wendy Bastos
# Amanda Gilbert | * Define & communicate process & templates to manage test cases
* Set standards for quality assurance process
* Oversee QA work on the project | * Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 8/31/2009
* Kick off meeting 8/20/2009 3-4pm tentative
* sap-upgrade-core@mit.edu
* wiki: [https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project] |
| Extended Team \\ | * All SAIS staff supporting administrative systems
* ISDA Data Warehouse staff | * Perform tasks as directed by core team leads | * Kick off meeting in September, before SAPbiz kickoff
* sap-upgrade-extended@mit.edu
* wiki: [https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project] |
| Business Owners \\ | \\
# GL Reporting, JV - Magdalene Lee
# HR/Payroll - Scott Ball
# HR/Benefits - Judy Raymond
# Facilities - Lisa St. Croix
# Stockroom - Tammy Doyle
# EHS - Laurie Veal
# Spons. Billing - Doug Levie
# Gen AR - Jean Roberge/Sue St. Croix
# AP - John Larkin
# Procurement - Mary Bacci, John Doyle
# eCAT - John Doyle
# Travel - John Doyle, <!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:0; mso-generic-font-family:roman; mso-font-pitch:variable; mso-font-signature:-1610611985 1107304683 0 0 159 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:""; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} -->Paul Arsenault
# SMART - Mary Bacci, John Larkin
# OSP - Steve Dowdy
# OBO - Rob Slauzis | * Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
* Report issues via RT
* Train end users if any changes are discovered (none anticipated)
* Sign-off that updated system is accepted for your business area and support packs can move to production
* Perform any business cut-over activities
* Validate production system (define criteria, validate system) | * Kick off meeting @ 9/23/2009 SAPbiz meeting
* Every other week at SAPBiz or as required
* Meeting minutes and updates available on this wiki
* wiki: [https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project] | |