1. Feedback on project cost template
   • continue to move from a sw dev focus to a standard process for all projects
     • one template that all PMs could use, regardless of type of project or cost centers
   • PM would like roll up by month and actuals, not just by year
   • need to look at rates we are using and make the ore current to reflect true cost (whether for budget or charge back)
   • have all FBCs roll out budget template and forecasting for ALL projects (regardless of funding source or cost object)
2. Marilyn will be joining the PMBA Working Group meeting on 3/1/11.  Proposed agenda:
   • Review PMBA time line and deliverables (Nov through May)
     • SSSC presentation completed November 17, 2010
     • Task matrix draft 12/9
     • Project review recommendations implemented for Q3 sessions
     • tool inventory draft completed January
     • 2/15: Finance Project Cost Template
     • 2/22: Feedback on Project Cost Template, build agenda for MTS meeting
     • 3/1: Meeting with Marilyn
     • 3/8: Quarterly Forecast process with Finance
     • 3/15: Community of Practice proposal, Task List review
     • 3/22: Stakeholder Identification and Analysis processes and tools: Wendy, Pat and Anne
     • Also in progress:
       • Requirements Gathering processes: Joanne, Wendy, Karon (draft 5/10)
       • developing & reviewing templates: Lori and Pat (these can be shared and commented on in email as opposed to at a meeting)
         • Sample business case - March
         • Scope template - March
         • Functional Specifications (people need to understand the difference) TABLE for DESIGN phase
         • Project Kick-off Document - April
         • Communications template vs. Status Update (status could be subset of Communications template) - April
       • partnership opportunities: Pat having initial meetings to plan in early March
         • Facilities "PIT" Project Initiation Team (April)
         • Lincoln Lab PMO (April)
       • Special Guest appearances:
         • QA - table
         • User Interface Design - initial planning mtg this week, 4/5 presentation
         • Web Services - tabled for design phase
         • Accessibility/Usability - planning in March, 4/12 presentation
   • Hear from Marilyn what her short term and long term goals are
   • Project Review feedback
     • Marilyn's thoughts
     • Group feedback

Community of Practice proposal TABLED for March 15, 2011 Project Management Community of Practice v2.docx

PMBAMtgNotes022211.docx