During pre-proposal submission, PIs submit proposals via the pre-proposal submission interface, and eSG Administrators manage the pre-proposal submission process via the Administrative Review web interface or the RFP FMP interface. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information. This will become more clear in later phases of the RFP cycle.

Online Instructions for PIs - Pre-Proposal Submission


Refer to the {link-window:http://seagrant.mit.edu/RFP/proposals/index_pp_popup.php\?call\_id\\=7|width=1000px\|height=850px}pre-proposal submission instructions{link-window} used by PIs during a 2012 MITSG RFP.  While instructions sets  vary among calls and eSG programs, the core features of the pre-proposal submission system are essentially the same, and are described fully in these instructions.  The instructions linked-to here will update as the pre-proposal submission interface changes.

Administrative Review Interface - Pre-Proposal Submission


*Interface URL:  *{link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window}

To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. {color:#ff0000}'Faculty Committee' and 'State/Industry Council are still coded into the interface - REMOVE.{color} The following fields must be populated when adding the reviewer: last name, first name, email, and password.
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*Call* select: to view proposals for all active calls or only one active call.

*Phase* select: to view either pre-proposals or full proposals for the chosen call domain.
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+Pre-Proposal Information+

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*Call*: A proposal's parent call.

*Proposal ID*: This ID is a concatenation of the PI's last name and a random four-digit number.  This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project.  Files and folders generated in the eSG system that relate solely to this proposal/project use this ID as their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*PI*: Proposal's primary investigator (PI).

*Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*Download*: Compiled pre-proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the pre-proposal submission interface.

*Reviews*: Opens printer-friendly pop-up window of all reviews for this pre-proposal.

RFP FMP - Pre-Proposal Submission

Layout Descriptions


Pre-Proposals

  • Email Lead PIs for a single proposal or a found set
  • Manage a proposal's investigator list, including add/edit/delete
  • View budget (90-4) information for a proposal, including edit/delete. New budget worksheets must only be added to a proposal via the proposal submission interfaces.
  • View uploaded proposal files, including the proposal narrative
  • Delete pre-proposal, using the 'Delete Proposal' button. This deletes all data and files related exclusively to this proposal. Investigators are un-related from this proposal, but not deleted from the system entirely.

Click 'Preview Coverpage' to see what the coverpage will look like for a particular proposal. Its layout depends upon the upper limit of accepted detailed investigator records ($pp_PI_limit; see Global Variables). If this parameter is set to 0 or >2, the 'ADDITIONAL INVESTIGATORS' list will appear below the Principal and Associate Investigator text boxes, and include additional detailed investigator records. The 'OTHER PERSONNEL' list appears last, and includes even less-detailed investigator information.

Investigators

  • This table includes investigators added either via registration or at the Investigators proposal submission step, including detailed contact information and a CV / resume. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

  • PIs add budget worksheets to their proposals, and data from these worksheets are compiled in RFP FMP to create 90-4 forms. The Budgets section of RFP FMP offers 90-4s for browsing by default, but worksheets driving each 90-4 are accessible at top-right. Budget justification (optional in the pre-proposal phase) is editable via the 'Edit' button below the 90-4. New budget worksheets must only be added to a proposal via the proposal submission interfaces.