*Pre-Proposal Review* includes the following steps:

# Submitted pre-proposals are compiled by eSG Admins and uploaded to eSG via FMP, and accepted for review.
# Reviewers are added/edited, assigned to pre-proposals and emailed login and pre-proposal review instructions, via FMP.
# Reviewers {link-window:https://seagrant.mit.edu/RFP/proposals/prelim_review_login.php|width=1000px|height=850px}submit pre-proposal reviews{link-window}.
# Reviews are viewed via the {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, and compiled via FMP for distribution.

{color:#ff0000}For a full description of the RFP FMP interface, go to :{color}

Compiling and Uploading Pre-Proposals; Accepting for Review

For each proposal,

  1. Go to Pre-Proposals > Coverpage, and click the 'PDF' button. This triggers creation of a folder on the user's desktop named for the related Proposal ID, into which the system deposits the pre-proposal coverpage, narrative, budget worksheets, and CV / resumes.
  2. Use a program like Adobe Acrobat to compile all of these pdfs into a single pdf named for the related Proposal ID (e.g. 'Bray_1234.pdf').
  3. Go to Pre-Proposals > Files, and upload the compiled pre-proposal pdf via the blue upload button. The uploaded pre-proposal will become available to PIs via the Control Panel, eSG Admins via the Administrative Review web interface, and to pre-proposal reviewers in the Pre-Proposal Review web interface.
  4. At the top of Pre-Proposals, toggle the 'Accepted for Review?' to 'Yes'.

Setting-up Reviewers for Pre-Proposal Review, in FMP

Add / Edit Reviewers

  • At a minimum, the following fields must be populated when adding a reviewer: last name, first name, email, and password.
  • Add the role of 'Pre-Proposal Reviewer' via the Roles list at top-right.
  • Add the role of 'Pre-Proposal Reviewer' via the Roles list at top-right. Roles are used for system and organizational purposes. The following roles are used by the system to permit access to web interfaces:
    1. Pre-Proposal Reviewer
    • Peer Reviewer
    • Panel Reviewer
    • Admin
    • Sub-Admin

Assign Reviewers to Pre-Proposals 

  • Select the Assignments tab. You may assign pre-proposals to a reviewer by call or proposal.  To assign a reviewer to an entire call of pre-proposals accepted for review, use the select drop-down at right.  To assign a reviewer to a specific proposal (among active calls and proposals accepted for review), click the green \[+\] button beneath 'Assigned Pre-Proposals for Review', and select the proposal via the drop-down that appears.

Email Reviewers

  • Use the email template 'announcement of pre-proposal review process', which includes reviewer-specific login privileges and pre-proposal review instructions. Customize this template if necessary.

Pre-Proposal Review Submission


The {link-window:https://seagrant.mit.edu/RFP/proposals/prelim_review_login.php|width=1000px|height=850px}Pre-Proposal Review web interface{link-window} presents to the reviewer all pre-proposals assigned to them, including the PI name, proposal title, and the compiled pre-proposal pdf uploaded by the eSG Admin. Comments are required for all applied ratings or recusals.

Pre-Proposal Review Management and Compilation


Reviews are viewable via the {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, as they are added by reviewers.  The Admin Review web interface shows reviews by proposal, while FMP shows reviews when browsing by pre-proposal, by reviewer, or as a list under 'Reviews'.

You have several options for retrieving pdfs of pre-proposal reviews:

# _By Proposal_ : {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} : click 'Pre-Proposal Reviews' for a pre-proposal, and then export or print the pop-up window as a pdf 
# _By Proposal_ : FMP > Pre-Proposals > Reviews: Click 'View: Pre-Proposal Reviews (this proposal)' and then 'Save as PDF'.
# _By Call, sorted by Proposal or Reviewer_ : FMP > Reviews > Reports: Select call, then click either 'View: Pre-proposal reviews, by proposal', or 'View: pre-proposal reviews, by reviewer', and then 'Save as PDF'.