This is not the full instructions on how to catalog OA items. Listed below are a selection of quick hints to help you remember what to look for in specific situations. For the full instructions and best practices see Metadata Practices (OA)

ALWAYS

• OPEN out PDF and check against the DOI and information we are given from acquisitions
• Note if our version is Final Published Version or Author's Final Manuscript (this will help you determine how to enter metadata in some of the fields)

How to: MIT AUTHORS

• Check the MIT Directory (if found, use this form of name)
• Check the  OA collection in DSpace (if found, use this form of name)
• If not found in either location, use the form of name found on the item

How to: MIT AFFILIATIONS

• Use what is given on the item
• Use what is found in the MIT Directory listing for the MIT Authors
• Check the FileMaker for the correct form of the corporate name (if none listed, email Mikki)
• List each affiliation only once

How to: PUBLICATION DATE

• Use the earliest date that the item was made available to the public (either online or in print)
  • EXAMPLE: Published Online: October 2009; Issue date: January 2010 (2009 October will be entered as the publication date)
• If all you have is a conference date - use it as the publication date
• If you have publication date and a conference date - use the conference date as the submitted date (See How to: IEEE)

How to: SUBMITTED DATE

• Enter the submitted date is one has been provided by the publisher
  • EXCEPTION:  FINAL PUBLISHED VERSION ONLY  - use the revised date, if one has been provided by the publisher
  • EXCEPTION:  AUTHOR'S FINAL MANUSCRIPT ONLY - use the date on our version (if different than the publisher information)

How to: DECIDE SPONSORS

• Enter all sponsors of MIT authors (look for initials next to sponsorship statement)
• If all authors are MIT authors enter all sponsors
• Enter all sponsors that have numbers associated with them (grant, contract, award)
• Sponsorship can be found:
  • Before the Appendix within the PDF
  • Within footers
  • Within Acknowledgements

How to:  SPONSORS

• SEE This Page for information on determining and creating sponsorship statements

How to: LNCS (and other Springer Series)

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: SPIE

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: ACM

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: IEEE

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: PNAS

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: APS

• Journal Title:
• Publisher:
• Dates:
• Citation:

How to: ITEMS WITH NO DOIs