||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name|| |T|M|F|1353992245091|1353992431360|fquern@mit.edu|1. Monday by 9am - Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage.| |T|M|F|1353992401356|1353992820746|fquern@mit.edu|2. Monday by 10am - Post message on ECAT web site about upcoming SAP outage.| |T|M|F|1353992489296|1354294671389|fquern@mit.edu|3. Monday 10am - Begin online upgrade piece of the application of Enhancement Pack(s)| |T|M|F|1353992810926|1353992823977|fquern@mit.edu|4. Monday 12pm - Post message on SAPgui indicating upcoming SAP outage| |T|M|F|1353992909394|1353993013590|fquern@mit.edu|5. Monday by 5pm - Confirm that there are no GuiXT Changes| |T|M|F|1353992987753|1353993015014|fquern@mit.edu|6. Monday by 5pm - Send message to MIT-SAP community about upcoming SAP outage.| |T|M|F|1353993328028|1354053785688|fquern@mit.edu|7. Tuesday 10:30am - Cutover weekend planning meeting IS&T.| |T|M|F|1353993394048|1354053783087|fquern@mit.edu|8. Tuesday 12pm - Steering Committee Meeting – review cut-over plan/ Go/No-go decision – W92| |T|M|F|1353993513572|1354053781072|fquern@mit.edu|9. Tuesday by 5pm - Email Steering Committee Go/No-go decision| |T|M|F|1354202123032|1354202329300|donovan@mit.edu|10. Wednesday 10:30am - 12pm - SAPbiz meeting to review the Production Cutover schedule and details, including action log and user support| |T|M|F|1354202199114|1354202330642|donovan@mit.edu|11. Wednesday 2:00 - 3:00pm - Final review all issues in RT project queue, transport list, and web components.| |T|M|F|1354202245002|1354202331606|donovan@mit.edu|12. Wednesday 3:00 - 4:00pm - SAP Action log team meeting to review the Production Cutover action log.| |T|M|F|1354202298442|1354202332900|donovan@mit.edu|13. Wednesday by EOD - Final Copy of the Production Update Schedule published and emailed.| |T|M|F|1354202319454|1354202333937|donovan@mit.edu|14. Wednesday by EOD - R3-Admin email message about system down time| |T|M|F|1354202388833|1354222286339|fquern@mit.edu|15. Thursday by 4pm - Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons.| |T|M|F|1354202429099|1354302585307|fquern@mit.edu|16. Friday by 2pm - Facility supervisors print out work lists as back up for Monday Morning.| |T|M|F|1354202463601|1354297506523|fquern@mit.edu|17. Friday by 12 Noon - Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM).| |T|M|F|1354202502732|1354288630315|fquern@mit.edu|18. Friday by 4:20pm - Shift Concur outbound execution from 5:00 pm to 4:20pm| |T|M|F|1354202544185|1354301662817|fquern@mit.edu|19. Friday by 4:30pm - Suspend weekend MITSIS Grad Appointment Feed| |F|M|F|1354202579934| |donovan@mit.edu|20. Friday by 5:00pm - Workflow and JV Validation Reports| |F|M|F|1354202606766| |donovan@mit.edu|21. Friday 4:35pm - Stop EDI Production Jobs (5 Minutes)| |F|M|F|1354202631956| |donovan@mit.edu|22. Friday 5pm - Shut down EDI application server| |F|M|F|1354202653360| |donovan@mit.edu|23. Friday 5pm - Voice message update when system goes down (617-324-7468)| |F|M|F|1354202741433| |donovan@mit.edu|24. Friday 5pm - System Downtime Message (3 Down)| |F|M|F|1354202766436| |donovan@mit.edu|25. Friday 5pm - Bring down application servers. Production Environment becomes unavailable to users| |F|M|F|1354202812174| |donovan@mit.edu|26. Friday 5pm - Disable Gateways: Enable “PS1 System Unavailable” redirect on SAPweb & Self Service/insideMIT web sites (including EHS specific message activating their manual reporting of injuries)| |F|M|F|1354202924141| |donovan@mit.edu|27. Friday 5pm - Suspend Drop-box processing.| |F|M|F|1354202950374| |donovan@mit.edu|28. Friday 5:00 - 7:00pm - Validation Reports (Trial Balance) executed in SAP.| |F|M|F|1354202979667| |donovan@mit.edu|29. Friday 5:00 -7:00pm - Limited activity in PS1.| |
||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name|| |F|M|F|1354203478268| |donovan@mit.edu|30. Friday 7:00pm - 12:00am - Backup PS1.| |F|M|F|1354203507846| |donovan@mit.edu|31. Saturday 12am - 9am - SAP ERP: Execute support pack application; includes BSI upgrade.| |F|M|F|1354203540814| |donovan@mit.edu|32. Saturday 9am-1pm - Backup System (R-MAN)| |F|M|F|1354203585046| |donovan@mit.edu|33. Saturday 1pm - 9pm - Execute concurrently: Generate DB Statistics (6 – 8 hours) Complete ABAP Loads (5 hours)| |F|M|F|1354203614905| |donovan@mit.edu|34. Saturday 4pm - Conference Call Check-in Core Team Check in at 4pm on Saturday (use conference call webex line)| |F|M|F|1354203638673| |donovan@mit.edu|35. Saturday 9pm - Restore WT Table (once loads are done)| |F|M|F|1354203663787| |donovan@mit.edu|36. Saturday 9pm-10pm - Transports Application – after the completion of the ABAP Loads| |F|M|F|1354203688883| |donovan@mit.edu|37. Saturday 10pm - Set Production Flag for Finance| |F|M|F|1354203717363| |donovan@mit.edu|38. Saturday 10:30pm - Validation reports executed (trial balance reports)| |
||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name|| |F|M|F|1354203762956| |donovan@mit.edu|39. Sunday 1:30am - 7:00am - On Line back up of PS1 (reestablishment of SRDF mirroring).| |F|M|F|1354204893716| |donovan@mit.edu|40. Sunday 8-9am - TB Validation reports validated| |F|M|F|1354204915323| |donovan@mit.edu|41. Sunday 8-10am - R3-Admin Action Log| |F|M|F|1354204938588| |donovan@mit.edu|42. Sunday 8am - Unlock web-services ids in Production| |F|M|F|1354204970698| |donovan@mit.edu|43. Sunday 8am - Enable Gateways (SAPWeb/ESS); after verifying application connections.| |F|M|F|1354204989814| |donovan@mit.edu|44. Sunday by 10am - Execute SAP report SEGREP to update segment length in the table EDISDEF| |F|M|F|1354205023408| |donovan@mit.edu|45. Sunday by 10am - EDI Step 1 Turn on the EDI “gourmet-1” server (start EDI)| |F|M|F|1354205045615| |donovan@mit.edu|46. Sunday by 10am - EDI (TLE) Step 2a Update SAP EDI Version number| |F|M|F|1354205067597| |donovan@mit.edu|47. Sunday 10am - EDI (TLE) Step 2b Load new BEN mappings (TLE)| |F|M|F|1354205106876| |donovan@mit.edu|48. Sunday 10:30am - EDI Step 3 Start EDI Jobs| |F|M|F|1354205142962| |donovan@mit.edu|49. Sunday by 11am - EDI Step 4 (last step) Schedule EDI Job| |F|M|F|1354205173023| |donovan@mit.edu|50. Sunday by 10am - Email to ist-sap@mit.edu • List of transports applied and any related issues. • List of jobs shifted in PS1 during cutover| |F|M|F|1354205228396| |donovan@mit.edu|51. Sunday 10am - 12pm - • ADMIN SYS Action Log users unlocked • ADMIN SYS executes the PS1 Action Log / Validations and email steps completed to rest of the team (sap-action-log-team@mit.edu) • ADMIN SYS Extended Team reviews transport logs| |F|M|F|1354205264813| |donovan@mit.edu|52. Sunday by 12 Noon - Unlock validators (testers)| |F|M|F|1354205287133| |donovan@mit.edu|53. Sunday by 12 Noon - Update voice message whether or not Data Validation is on schedule.| |F|M|F|1354205338674| |donovan@mit.edu|54. Sunday 12pm - 2pm - PS1 Data Validations & Transaction processing| |F|M|F|1354205364701| |donovan@mit.edu|55. Sunday by 2pm - Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of validations indicating any issues encountered.| |F|M|F|1354205390238| |donovan@mit.edu|56. Sunday 2:30pm - Conference Call Check-in Go/No Go conference call Sunday webex Line| |F|M|F|1354205447309| |donovan@mit.edu|57. Sunday after conference call - Send e-mail to (sapbiz, sap-upgrade-core, ist-sap@mit.edu,warehouse@mit.edu, Elena@mit.edu,) indicating decisions/results.| |F|M|F|1354205482249| |donovan@mit.edu|58. Sunday 3pm-5pm - Unlock users (Facilities, SMART) Unlock all users (R3-Admin notifies operations center at 3-1500).| |F|M|F|1354205501150| |donovan@mit.edu|59. Sunday 5pm - Enable Drop box| |F|M|F|1354205531024| |donovan@mit.edu|60. Sunday by 5pm - Execute ProCard from Bank of America Feed| |F|M|F|1354205562985| |donovan@mit.edu|61. Sunday 8pm-12am - Data Warehouse Job Validation| |F|M|F|1354205593792| |donovan@mit.edu|62. Monday 1:30am - On Line back up of PS1 (reestablishment of SRDF mirroring).| |F|M|F|1354205610546| |donovan@mit.edu|63. Monday by 6am - Update the 3-down web page & SAPgui message.| |F|M|F|1354205628150| |donovan@mit.edu|64. Monday by 6am - Remove SAP outage message on ECAT webpage.| |F|M|F|1354205646528| |donovan@mit.edu|65. Monday by 6am - Remove SAPweb, ESS and EHS messages| |F|M|F|1354205676170| |donovan@mit.edu|66. Monday by 6am - Validate SAPweb, ESS and EHS messages have been removed (verify in IE, Firefox, Safari)| |F|M|F|1354205712520| |donovan@mit.edu|67. Monday 6am - Email notification to the MIT Community stating the update is completed and Production is available.| |F|M|F|1354205734003| |donovan@mit.edu|68. Monday 9am - Reinstate weekend MITSIS Grad Appointment Feed| |