Dec. 13, 2010

- after meeting with RISLT we decided to work out a plan with Tracy for her librarians to try out our licensed content on these devices (more on that soon)
- Nicole will also contact CQ about IDLA staff and what tasks they could do with the devices
- It was suggested to also contact Nina about AMES staff.

- Nicole updated the signup page for staff loans.

- the group brainstormed ideas for tasks to try on the devices.

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Original planning notes

We started to brainstorm this. Will continue on Dec. 22.

Here are some ideas that came from the last conversation:

• purpose: so that library staff are familiar with iPads, iPod touch, Kindles, etc.... students are using these more often and coming to the desk with them
• perhaps two weeks is about the right amount of time for one staff person to keep an iPad (so that more people have a chance)
• it shouldn't be limited to professional staff, support staff should also have a chance
• we could make a checklist of tasks for staff to try out with the iPad/Kindle
• we could have them answer a few survey questions or make specific comments when they return
• we could erase the iPad completely between uses and start fresh with a defined set of apps
• we could have a few free or paid ebooks that we've purchased loaded on to the device for people to try
• we could give people the option to associate the device with their own iTunes or Amazon account and load their own ebooks and apps (the ebooks and apps stay with their account for use on other devices after we erase and reset the device)
• maybe we could set up a calendar list and it's first/come first/served to reserve a particular 2-week period
• how many devices? right now we have one extra iPad (was Allison's, then Bill's), Darcy might also contribute hers, so we could have two. We could also use the oldest Kindle 1 that's currently on loan to the public. Replace it with a newer Kindle.
• we need to figure out a way to make the staff loan process easy for UX staff 

Thoughts from Nicole:

• maybe we could use a wiki page with a calendar on it for the reservations. People could fill in their own name on certain dates.
• would there be a way to use our event registration system on Wordpress to handle these staff loans?
• who would be responsible for erasing it on return? maybe each person does it themselves... we give them an instruction sheet.
• who would be responsible for setting it up fresh for the next person?
• what happens if they return it late?
• can we send auto-reminders? mail-to-the-future system?
• it would be good if they know who the next person is, so they know who the next person is who is counting on it.
• what if someone decides not to borrow it when they reserved it?
• where do we keep these? should Joanne be the keeper? a special locked cabinet in UX/Barker space? Maybe Tuesdays could be the return day, since Joanne is in UX on Tuesdays.
• If we begin Dec. 7-21, then there are the following slots:
  Dec. 21 - Jan 4 (does it matter over the furlough?)
  Jan. 4 - 18
  Jan. 18 - Feb. 1
  Feb. 1 - 15
  Feb. 15 - Mar. 1
  Mar. 1 - 15
  Mar. 15 - 29
  Mar. 29 - April 12
  April 12 - 26
  April 26 - May 10
  May 10 - 24
  Stop at that point and evaluate how it's going.
• That adds up to 12 slots. If we have 2 iPads and 2 Kindles (or 1 Kindle, 1 Nook), then there are 4 devices. That gives 48 staff a chance to borrow something.

Notes taken by Lisa S. on Nov. 22

• to loan: 1 kindle, 1 nook, 2 ipads
• future: new nook, old kindle from nook, maybe samsung galaxy tab
• dec. 13 bring all devices to work with
• Add your information to the loan period for the device you would like to borrow.
• This program will be evaluated in May at the end of semester
• joanne tasks: check all pieces returned, setup mail to future email; charger cord, wipe down screen, resync and ensure all apps still setup
• list of pieces for each device: ipad: charger cord, case for device, microfiber cloth for cleaning the screen
• if they return late should notify joanne and the next person; check
• if no one signed up after you then you can keep the device longer
• mail to the future accounts - will auto send email on certain date: try this one: http://www.lettermelater.com/
• if decide don't want the device after email joanne and update wiki
• joanne task:
• survey gizmo url for follow up - Lisa H.
• make table for signup on this open wiki page: https://wikis.mit.edu/confluence/display/LIBIDEAS/Devices+loans+to+staff