PIs submit proposals via the full proposal submission interface during the full proposal submission phase of two-phase calls or during submission for single-phase calls involving only the full proposal interface.

eSG Administrators manage the full proposal submission process via the Administrative Review web interface or the RFP FMP interface. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information.

A pre-proposal may be noted as encouraged or discouraged for full submission via the Recommendation for Full Submit field.  For a PI to actually begin a full proposal after having submitted a pre-proposal, their pre-proposal must be Approved for Full Proposal submission via FMP.

Approving Pre-Proposals for Full Proposal Submission

To allow a PI to submit a full proposal, go to the pre-proposal in FMP and switch 'Approved for FP?' to Yes. This will cause the proposal's Control Panel status to switch to an active link labeled 'Start Full Proposal'. Clicking this link will create a full proposal record, including all related information from the pre-proposal phase (if applicable).

Online Instructions for PIs - Full Proposal Submission


Refer to the {link-window:http://seagrant.mit.edu/RFP/proposals/index_fp_popup.php?call_id\\=16|width=1000px|height=850px} full proposal submission instructions{link-window} used by PIs during a 2013 MITSG RFP.

Administrative Review Interface - Full Proposal Submission


*Interface URL:  *{link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php|width=1000px|height=850px}Administrative Review Web Interface{link-window}

To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password. For a description of roles, see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Setting-up Reviewers...
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*Call* select: to view proposals for all active calls or only one active call.

*Phase* select: to view either pre-proposals or full proposals for the chosen call domain.
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+Full Proposal Information+

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*Call*: A proposal's parent call.

*Proposal ID*: This ID is a database-friendly concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*PI*: Proposal's primary investigator (PI).

*Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*Download*: Compiled full proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the full proposal submission interface.

*Reviews:*

* _View Peer Reviews / Rebuttals_ : Opens printer-friendly pop-up window of all peer reviews and rebuttals for this full proposal.
* _Rebuttal Supporting Documents_ : Opens PDF submitted by PI in support of rebuttal (optional)
* _peer reviews submitted_ : ratio of submitted peer reviews to peer reviewers assigned to this full proposal
* _View Panel Comments_ : Opens printer-friendly pop-up window of all panel reviews for this full proposal.

RFP FMP - Full Proposal Submission

Layout Descriptions


Full Proposals

  • Email Lead PIs [ see General FMP Information - Email Tool ]
  • View a proposal's project summary information, budget information, investigator list, current and pending support (including add/edit/delete), and files
  • Click 'Preview 90-2' to see what the 90-2 will look like for a particular proposal. The 90-2 budget list is programmed to show budget records reflective of the current Omnibus cycle, as set in the current_FY_global system variable [ see FMP Interface Configuration - RFP ].
  • The 'Real Start Date' field is useful for proposals that were funded many years before, but are submitted in the Omnibus more than once.

Investigators

  • This table lists investigators added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

Please refer to Budget Management in FMP for guidance in using eSG's budget system.