April 27 update
- We have 2 new Kindles & 2 Color Nooks, and new cases that hold the power cords.
- They will continue to be loaned only from Hayden and not other desks.
- The Music Library is loaning a new iPad (purchased from their own funds) and they'll be the only desk to deal with iPads for now. (they have cascaded their old one internally to one of their own staff, not sure who)
- I gave the new devices to Maria today and Ben A. is working on the catalog records for them. She'll work with him on the details of processing them, getting barcodes, property tags, etc.
- The old Kindles will be removed:
- one was stolen (from Maria's desk)
- one stopped working (I have that one in my file cabinet)
- one is still circulating (but will be swapped for a new one when it's returned)
- I still need to write up the little card inserts to include with them and I'll do that in the week of May 16, when I'm back from vacation. Those will have a few tips and a link to our E-Reading FAQ online.
- Stephanie will be drafting a story about this loan program for the news blog.
- I will set up a small training session in late May for a few of us in Barker, so that once every few months we can borrow them ourselves and do a little maintenance, upgrades, etc. (taking the burden off of circ staff)
So that's where we are! Hopefully by the end of May these new devices will be in circulation.
Meeting notes: April 11
To do:
- Nicole talk to Nina/Beth about cataloging records for them (and processing, labels, etc.),
also is the loan period 1 week? if so, let's keep that the same
- Stephanie: look into secure location, what is normal replacement fee?
- Nicole: make checklist for quarterly maintenance & train UX staff
- Nicole: make card insert for each device: URL for help, what's on it (public domain), hooked up to MIT Libraries account and don't change)
- Nicole: look into better cases for the Nooks that can hold the power cords
- Stephanie: draft blog story, think about when to Twitter, etc., draft message for all-lib about it
- evaluating the program: Dec. 1, 2011 (but if new device comes out before then, consider adding one)
- check in with each other about the above tasks: Thurs. April 21
Agenda for Monday, April 11, 3 - 4 pm
(Lisa S., Stephanie, Nicole)
1. Updates:
- got OK from Ellen on legal issues
- the devices are here (2 new Kindles, 2 Color Nooks)
- public domain content
- old laptop loan program has been retired
2. To do:
- update Barton records: Nicole talk to Nina/Beth
- is same secure location still OK?
- make a list of maintenance tasks for UX staff to do once a month
- train UX staff on maintenance tasks
- create tips/instructions for each device, attach to each one
- communicate with staff
- marketing plan for public (blog, etc.)
Meeting notes: March 2, 2011
- Nicole to meet with Ellen next week about legal issues
- retire the 3 old Kindles
- get 2 Kindle 3's and 2 color Nooks
- 1 week loan period
- loan them out of Hayden only, for now
- put the same content on each device (to simplify things)
- put only public domain content on them
- desk staff won't be responsible for charging or other maintenance
- UX staff will perform periodic maintenance (put on hold for themselves about once a month)
- make list of maintenance tasks: charging, software updates, verifying still connected to right account, verifying right content still there
- attach a list of a few tips/instructions to the back of each device (attached so it won't get lost)
- need to update the Barton records for these: Nicole to talk to Nina/Beth
- use same secure location that previous Kindles were stored in
- Nicole to check with CQ and then email Pam about ending laptop loan program and retiring old laptops
- communicate with staff so everyone knows what's going on with these
- marketing plan, blog story, etc.
- have a completely different program for iPad loans... perhaps staying with only from the Music Library for now, since they have experience and it's easier to manage out of one library
- Stephanie to schedule next meeting in early April for Lisa H., Nicole, Stephanie to move forward with this
Meeting notes: Subgroup met in early November, 2010.
Stephanie, Nicole, Lisa H., Lisa S.
- why do we want to loan?
- learning opportunities for users about devices
- getting feedback from our users about their needs (community testbed)
- they could actually use it for academic work
- students like it (shows we are up on technologies )
- which devices and how many?
- maybe 2 existing Kindle 2s & 1 new Kindle 3 (retire oldest one)
- 1 or 2 ipads
- 1 or 2 Nooks (new color one)
- staff vs public
- still need to discuss sharing among staff
- staff impact and security
- consider loaning out of 1 library only at first (Rotch?). Fewer staff to train. Rotch already has experience with GPS units.
- need some kind of secure storage
- these cost less than laptops we've loaned
- procedures and policy
- need to work out together with someone from IDLA
- alternative ways to get input from users
- idea: do a study where we interview students who use ipads for a few weeks to do specific academic work. Then do in depth interviews.
- do something for IAP about ebooks and reading prefs
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