To download template of a project kick-off presentation, click here: Project kick-off presentation template

To see a completed example of a project kick-off presentation, click here: Project Kick-off Presentation - Examples

Why do I hold a Project Kick Off?

  • To give a general road map of where the project is headed
  • To give a general plan of how the project gets there (phases)

Steps:

  1. IDENTIFY: Determine participants in Project Kick Off meeting.  This should range from Sponsor, Business Owner, IS&T Communication Team and project team members
  2. INFORM: Facilitate Kick Off meeting agenda via the checklist provided below
  3. ENGAGE: Communicate with Sponsor and Stakeholders to ensure alignment, obtain sign offs and address outstanding issues

 What criteria do I need to meet in order to plan my Project Kick Off?

  • Business Case and Project Cost Template - Governance approval
  • You have identified your project sponsor
  • You have identified the PM and BA
  • You have internal alignment on project goals

Checklist: Topics to cover in your kick off meeting

Topic

What to Cover

Project Overview

Brief summary of the project based on the Business Case

Project Phases

Review project phases and high level time line. Review only what you know so far. For each phase you review, you should have at least one high level goal and deliverable, including documentation and sign-offs

  1. Planning Phase
    1. Goals (finalize scope, stakeholder analysis)
    2. Deliverables (scope document and sign off)
  2. Requirements Phase
    1. Goals (gather and analyze requirements)
    2. Deliverables (requirements document and sign off)
  3. Design Phase
    1. Goals (analyze and document the functional specifications)
    2. Deliverables (technical design and sign off)
  4. Development Phase
  5. Testing Phase
  6. Deployment Phase
  7. Maintenance Phase

Scope

Overview of the agreed upon scope from the Business Case (what's in and what's out). Formal scoping exercise would be in next steps.

Meetings

Overview of project team meetings and sponsor meetings including attendees and stakeholders participation.

Project Roles

Outline core project team members, sponsor and business owner(s).

Review and Sign-off Responsibilities

Determine who will review documents and how feedback will be incorporated, who will sign-off on documents, and who will be the functional decision maker.

Communication Plan

Determine both sponsor and team meeting frequency, attendees, and documentation.

Timeline and Milestones

Review the timeline with specific milestones and decision points

Next Steps

Examples:

  • Develop scope document
  • Review and sign off scope document
  • Determine stakeholders to include in the requirements gathering
  • Schedule meetings
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