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I am a builder (or three, or twelve). What do I need to tell others about my task?

who are my stakeholders?

boss
grandboss: Kevin, Steve, Marilyn, Terry
project sponsor
project team: business analysts, developers, technology and business project managers
audience/users: faculty, students, staff, MIT community, external

what do my stakeholders need to know?

my boss

what is your availability/commitment to projects?
when will you be available to work on a new project?
how much time are you spending on x project?
is everything going okay? are you working too hard/not enough?

my grandboss

what is your percentage of availability?
what is the distribution of your time, by percentage of your time, across projects for the next time increment?

project sponsor

what is the burn rate? is the burn rate too fast, too slow?
are there any roadblocks? (and how can I help?)
what do you need in order to be successful?

project team

business analysts

who are my constituents?
who am I communicating to?
what are the benchmarks against which we will measure our success? (KPI, CTQ, etc.)

developers

what am I building? (exacting specifications)
what is it supposed to do?
what is the structure of the system I am working in?
what systems need to talk to each other?
when is it due?
what do I need to do next?

project manager: technology

who are my systems representatives?
do my people have everything they need?
what do you need in order to be successful?

project manager: business

who are my systems representatives?
do my people have everything they need?
what do you need in order to be successful?

what are my options?

the data

$ budget (broken down by chunk of work)
$ spent so far
$ available
target date estimated
today's date
deliverable % complete - progress to task

communication media

time increment: daily, weekly, monthly, quarterly, calendar-year, fiscal year
work increment: task, deliverable, phase, project, program
size: cost, time, complexity
complexity: lines, modules, objects, components, systems, networks