Role | Members | Primary Responsibilities |
|---|
Sponsors | Olu Brown, Associate VP, Technology, IS&T, MIT | - Provide overall direction, goals & funding
- Approve charter, scope, milestones, budget
- Remove obstacles
|
Steering Committee |
Lisa St. Croix, IT Systems Project Manager, Facilities
Jessica Van, EHS Management System Manager, EH&S
Kathy McGrath, Director of Financial Operations, VPF
John Donnelly, Controller, VPF
Wayne Turner, Director, HR Technology, HR
Olu Brown, Associate VP, Technology, IS&T, MIT
| - Provide oversight, schedule resources
- Define roles & responsibilities
- Set standards, guidelines, processes, metrics
- Remove obstacles, resolve issues
- Approve go/no go decision
|
Project Manager | Harry Iliopoulos, MIT | - Complete project on time, on budget
- Manage overall project: plan, track progress, resolve issues, escalate when necessary
- Communicate: with project team, sponsors, steering committee, stakeholders, broader community
- Ensure appropriate business and IS&T resources are assigned to project tasks
- Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...
|
Transport Coordinator | Elda Prudden | - Define process, lists, tracking procedures
- Plan and track effort to move pending transports to production before freeze
- Manage any critical transports during freeze to ensure they are included in upgrade
- Manage all transports related to support pack project
|
Core Team: Technical Leads | R3 Administration Team Infrastructure Team Lead - Ron Parker | - Prepare environments
- Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
- Unit test (joint with functional team)
- Analyze & resolve issues
- Execute cut-over activities
- Coordinate work of basis team and developers
|
Core Team: Functional Leads | - HRP (HR/Payroll) PO - Bob Casey
- Benefits
- Compensation
- Human Resources (Service Center)
- Payroll
- Pension Payroll
- Enterprise Learning
- FLE (AP/FI/PO) PO - Bob Casey
- Financial Operations (AP, Merchant Services, Procurement Operations,
Travel and Card Services) - Facilities Financial Reporting
- Controllership (AR, FAR, Global Ops, Property, Sponsored Acctg, Tax)
- Budget and Financial Analysis
- Treasury and Planning
- Coupa integration
- SMART (Singapore)
- Facilities (PM/EH&S/Parking) PO - Lee Collier (Eamon Kearns)
- EHS
- Facilities
- Stockroom
- Parking
- eBuilder
- Atlas, Automated Testing - Adam Taylor
- System Architect - Olu Brown
- Application Support (Development) - Ben Oosthuysen
| - Unit testing (joint with technical team, track and report process)
- Coordinate, update and execute automated testing
- System integration testing (define scope, update & execute scripts, track and report progress)
- User acceptance testing (assist if needed)
- Serve as primary liaison with business owners
- Analyze & resolve issues
- Execute cutover activities
- Coordinate work of business analysis and business owners
- QA
- Define & communicate process & templates to manage test cases
- Set standards for quality assurance process
- Oversee QA work on the project
|
Extended Team | - ist-sap@mit.edu
- which includes all IS&T staff supporting SAP
- Contact Bob Casey if you are not on the list and think you should be
| - Perform tasks as directed by core team leads
|
Business Owners | - FAR, JV - Ross Monaghan (Srihari Bolla, BA)
- HR/Payroll - Kathy McGrath (Leslie Wright, BA)
- HR/Benefits - Meaghan Murray, Mike MacDonald
- Facilities - Lisa St. Croix
- Stockroom - Stephen Fosher (Lee Collier, BA)
- EHS - Jessica Van, Grace Mlady, Suzanne Adams
- Spons. Billing - Rachel Arons (Srihari Bolla, BA)
- Gen AR - Rachel Arons (Srihari Bolla, BA)
- Cashiers - Rachel Arons (Srihari Bolla, BA)
- Property: Mike McCarthy, Jo-Anne M Chute (Srihari Bolla (BA)
- Fund Centers: Peggie McGrath
- IST Telecom: Allan Wallace
- Tech Review: TBD
- AP - Joanie Edmonds
- Procurement - Ann Julian
- Coupa - Kathy McGrath (Jeff Rosa, Phylliss Hill, BA)
- Travel - Aivory Mendez (Paul Andersen, BA)
- SMART - Steven Neo, Jennifer Chung, Menglan Bai
- RAS (OSP) - Sabari Nair, Amy Holden
- OBO - Jason Leung, John Parro (Srihari Bolla, BA)
- Pcard - Kathy McGrath, Kim Harmon
- EL - Jane White, Melissa Kavlakli
- Merchant Services - Kathy McGrath, Michael Philbrick
- Sponsored Accounting - Dale Twomey, Tim Vacha (Srihari Bolla, BA)
- OGE/GAP - Patrick X. Brown
- Parking - Tom Giannino, Robynn Cruz-Walker
- eBuilder - Salvatore Angelone
| - Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
- Report issues via email to application-support@mit.edu, with a cc: to harryi@mit.edu
- Train end users if any changes are discovered (none anticipated)
- Sign-off that updated system is accepted for your business area and support packs can move to production
- Perform any business cut-over activities
- Validate production system (define criteria, validate system)
|
| Testers, Notification recipients | - Lisa St Croix <lstcroix@mit.edu>
- Kathleen M McGrath <kmcgrath@mit.edu>
- Wayne T Turner <wturner@mit.edu>
- Karon S McCollin <mccollin@mit.edu>
- Leslie A Wright <lesliem@mit.edu>
- Grace Mlady <gmlady@mit.edu>
- Suzanne Adams <sma@mit.edu>
- Salvatore Angelone <angelone@mit.edu>
- Robynn Cruz-Walker <rcruz@mit.edu>
- Tom Giannino <tompg@mit.edu>
- John J Donnelly <jdonnely@mit.edu>
- Meaghan Murray <mamurray@mit.edu>
- Melissa Kavlakli <mjpotter@mit.edu>
- Jessica Van <jvan@mit.edu>
- Lee Collier <lcollier@mit.edu>
- Mike MacDonald <mikemacd@mit.edu>
- Mark Damian <mdamian@mit.edu>
- Srihari Bolla <sbolla@mit.edu>
- Jeffrey Francis Rosa <jrosa@mit.edu>
- Phylliss Kreis Hill <phylliss@mit.edu>
- Amy Holden (aeh@mit.edu)
- Noelle Donahue (ncaissie@mit.edu)
- Sabari Nair (snair@mit.edu)
- Steven Neo (steven.neo@smart.mit.edu)
- Ong Chin Bok (chinbok@smart.mit.edu)
- Jason Leung (leungj@mit.edu)
- John Parro (jparro@mit.edu)
- Rich Corrente (corrente@mit.edu)
- Aivory Mendez (ajmendez@mit.edu)
Cc: Ronald E Parker <rep@mit.edu>; Frank Quern <fquern@mit.edu>; Robert P Casey <rcasey@mit.edu>
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