This page outlines the details of the MSRED Extended Open House (XOH), typically run in mid/late October
This three-day event is something that takes several months of planning, mostly due to the need to reserve advertising space, develop ads, and have them go live in a timely manner.
Start planning in July/Augustt
Items to schedule
- Faculty/Student Meetings
- Generally small group meetings with 6-8 students max per faculty memebr
- Event with Current students
- General Q+A
- Internship Q+A
- All CRE Lunch
- Main Information Session
- General Admissions Information Session
- Career Development Session
- Alumni Session
- Option to attend classes (check with faculty on how many students they can accommodate)
- In Dropbox, there is a "Recruitment" folder as well as an "Events folder." In each of those are materials related to that year's Extended Open House (XOH) - a to-do list (broad and day-of), advertisements, Recruitment Pitch, spreadsheets of attendees and their schedules, and documents of email templates. Surveys for registration and feedback live in Qualtrics and are usually edited only to change dates/make small changes as necessary from year to year.
- By September (first or second week) the registration link should be live, and it usually "sells" out quickly. It's best to have a waitlist form ready to launch so people can keep registering. Allowing more than 85/90 people to register isn't advised.
- That's what we can reasonably manage in normal times, including attrition we account for.
Qualtrix for registration
Pros
- Allows limits on each session
- Sends registrants confirmation and schedule
Cons
- hard to pull reports-need more training
- For one-on-ones, did not give names AND times
- not super user friendly
Notes
- In Fall 2022 and Fall 2023, in-person attendance was lower then pre-pandemic.
- Consider more hybrid sessions
Consider
- Mid term week
- Head of the Charles (can make hotels hard to find)
- Sloan Lead Week-good week to do since exams don't generally run this week.
- Reach out to Karena Paukulis <karenap@mit.edu> to get dates
2022
- We held an in-person event.
- We also held a series of Zoom info sessions
- For fall 2023, consider having some events hy-brid (courses, main information session)
- Also consider running before mid-terms or in the second week of H2 to allow for maximum access to classes.
- Registration was low. Less than 30
2023
- We held the main information session as a hybrid meeting in 9-255. This allows more attendance
- Many participants asked for more hybrid sessions.
- We had over 40 registrants but only 20 in-person to the event