Round 2 the consultation questions

Research Publications: (or MIT publications)

General:

1. Timeframe on the project? Are there any events dictating the schedule of the project (presentation, anniversary)?
2. Consult with team first prior to spreadsheet creation
3. Do you have student hours to contribute to the project?
4. The library has to allocate staff to inventory the collection
5. Do you have staff time dedicated to this project?
6. Who needs to be contacted along the way (e.g. LSA if items will be stored permanently or temporarily there, perhaps a library head for staffing, etc.)

Scanning:

1. How many items need to be scanned, total number items, total page count if possible?
2. Who is doing the scanning?
3. Overhead, sheet fed, requirements for scanning
4. Has any part of this collection been digitized?
   1. If yes, who scanned the items?
   2. Where were they scanned?
   3. Where are the digital copies?
   4. When were the items scanned?
   5. What specifications were used?
      1. Full- text searchable
      2. What dpi?
      3. Color, grayscale, or bitonal?

Preservation:

1. Will these arrive in one load or by batch? (for storage and process handling)
2. Are there any rare archives items that require security (locked room, hand delivery) or on-site scanning with libraries personnel present (and space in Archives or Wunsch Lab)?
3. Who is doing the scanning, what equipment are they using (camera, overhead scanner, sheet-fed scanner), and what are their requirements (picklist, etc.)?
4. Date range of content (relates to copyright, which impacts retention of originals)
5. Date range of physical materials, the carrier?
6. Are there duplicates?  How do we decide which is the best copy if duplicates? (See Ann Marie’s wiki page about Energy reports about preferences in choices.)
7. Binding types and approx. percentages of each type
   1. Bound
   2. Stapled
   3. Spiral Bound
   4. Loose sheets
8. Sense of condition – as an overview (we will do further assessment)
   1. Page count
   2. Fold out sheets
   3. Photos
   4. Fragile Pages
   5. Reprints, reformatted (these can produce poor-quality images), such as Mimeographs and old photocopies
9. Disposition of originals: What happens to the original after scanning: storage, circulating stacks, Archives, discard?  (Some options may require items to be rebound, boxes, stapled, foldered, etc.)
   1. Should Archives review before discarding?
   2. Who discards copies? CSU

Metadata:

1. Number of items
2. What kinds of “things” do you have in this collection (events, notebooks, MIT 150 had events, resources and files.  Edgerton and notebooks and pages.  Whirlwind had reports. RLE has reports, sections.)
3. File formats
4. Cataloger in mind? Have you allocated resources.  Do you have funding? Or are you seeking funding?
5. Imagine dissementation or publication streams?  Flickr, youtube, DOME, DSpace, etc…
6. Do you have a project schedule, presentation, a deadline in mind?
7. Intended audience?
8. Content date
9. Carrier date (useful for predicting paper condition and media problems)
10. Repository intentions?
11. Content Management system in mind or used (IRIS, Archivist Toolkit, Filemaker, Barton, etc…)