Managing the Membership List

Managing the Membership List

Student

When a student displays a Membership page, it displays that student's information and the information of only those students who have chosen to display their personal information. (To comply with the Family Educational Rights and Privacy Act, Stellar keeps a student's personal information private until the student explicitly chooses to make her or his name and other information available to other class members.)

Students can choose to make themselves Visible. The "Visible" flag is meant for students to opt-in to showing themselves to their classmates on Stellar. If no one in the class has opted to make themselves visible, all the student will see when they click on the Membership link and see the list is themselves.

Student chooses to be visible

Student chooses to be invisible

Instructor

When an instructor or TA displays a Membership page, it displays the full class or section list.
Instructors can use the Membership page to:

• Click the Edit Participants tab to add or remove students from the class list.
• Block access by individual students who intend to drop the class.
• Click the Access Control tab to add and remove users from user groups.
• Click the Manage Sections tab to add, edit, and [remove] sections and to assign students to sections.
• Click the Email Members tab to send an email to class members or section members.
• Click a member's email address to send an email to just that individual.
  

Return to Top

Directions to Add a Non-MIT User

1. Select Membership in the left navigation bar.

   

2. Select Edit Participants in the tabs across the top of the page.

   

3. Add the non-MIT user's email address to the Add User field and click Submit.

   

   • You are directed to the Add New Participants page for you to double check the email address of the person you wish to add. Carefully check the email address(es) added and make any necessary changes. Click Submit.
   • A success confirmation page will appear briefly to inform you that a new Collaboration Account has been created for this user. Click Continue or allow the page to redirect.
   • You are returned to the class Membership page. The person is added to the class roster as "User, Provisional." You can view their email address by hovering your mouse pointer over their name.
   • The new user will receive an email with instructions for creating and activating a Touchstone Collaboration Account, similar to the emails users received previously when their accounts were created in Stellar.
   • When the user activates their account and logs in to Stellar for the first time, their actual name will replace the "Provisional User" placeholder.

Return to Top

Directions to Assign Students to Sections:

Instructors who prefer assigning students to sections themselves would use this procedure.

1. Click Membership on the navigation bar.

   

   Note: Click the Membership link from the class website; you cannot add students to a section from a section website.
2. Click the Change link for the student you want to assign.

   

   • The Change Recitation Section page is displayed. This page lists all sections for the class and their respective instructor, schedule, location, and number of remaining openings.
3. Select the section.

   

4. Click the Next button. The Verify Recitation Section page is displayed.
5. Confirm that the student is assigned to the correct section.
6. Click the Save and Exit Setup button.

Return to Top

Directions to Assign Multiple Students to a Section

Instructors who prefer bulk assigning students to sections themselves would use this procedure.

1. Click Membership on the navigation bar.

   

2. Click Batch Edit on the navigation bar.

   

3. Select Students by either checking the checkbox next to the student's name or clicking the Select All button.

   

4. Choose the Section from the 'Assign selected to' dropdown and click Assign.

   

Return to Top

Directions to Automatically Assign Students to Sections based on Pre-Registration Data

1. Create section(s) as outlined in Setting Up Sections.
2. Click Manage Sections on the 'Membership' page.

   

3. Click the 'Import pre-reg data from WEBSIS' button.

   

Return to Top

When an enrolled student drops a class, the Registrar removes the student from the Official Class List. There may be a delay in the Registrar's processing of the data, particularly at the start of a semester, or the student may delay filing the paperwork. During this interim period, an instructor cannot remove the student from the class list but can block the student from the website. The student will no longer receive class email or have access to class materials.

Note: You cannot block members in project sites. You can remove the members completely as administrators have control over membership in project sites.

Directions to Block an Enrolled Student from the Class Website and Email:

1. Click Membership on the navigation bar.

   

2. On the Membership page, click the Block link next to the student's name.

   

3. On the Block Student page, click Block.
   

The student's name remains on the Membership page with a Blocked label and a Unblock link. Clicking the Unblock link will restore the student's access to the class website and email.

Additionally, multiple students can be blocked at the same time.

Directions to Block Multiple Students:

1. Click Membership on the navigation bar.

   

2. On the Membership page, click the 'Batch edit' tab.

   

3. Select the students and click Block.

Note: The Block and Unblock actions have no effect on a student's registration status. The student must submit paperwork to the Registrar to change his or her registration status.

To block a student who is in the Participants user group, remove the student.

Return to Top

Directions to send Email:

Course Admin may send emails from the main course site or from a section. Emails can be sent to class/section participants, guests and/or selected staff. Note: Participants include registered, pre-registered and manually-added students.  (See Overview of User Groups for information on administrators and graders.)

To send email:

1. Click Membership on the navigation bar
2. Click the Email Members tab

   

3. Select the intended group(s) by checking the boxes next to the group name (Note: Use the green show/hide recipients button to display/hide the recipient list)
4. Enter a subject line
5. Enter the message text
6. (Optional) Attach a file
7. Click the Send Email button
   

Tip: To send an email to an individual student, return to the Membership page and click on the individual's name. This will automatically open an email window in your default email client.
Note: When pasting text from MS Word, we recommend using the "Paste from Word" tool to clean up the HTML and protect hyperlinks your the message.

Email Confirmation: The sender will receive two(2) emails.  The first is a copy of the sent email.  The second is a confirmation email listing the recipients.  Screenshots are below:
Email (1)

Email (2)