SAIS Finance Support Team

         Purchase/ Consultants/ New FTE Requests            

            Travel Reimbursement Resources             

                           Daptiv Resources &
                            Additional Information                        

Request for Payment

• Request for Payment - Mac
• Request for Payment - Windows

Travel Voucher Form

• Travel Voucher Form - Mac
• Travel Voucher Form - Windows
  
  

Daptiv Resources

• Daptiv Request - New User Form
• Daptiv User Manual

$100K+ Purchases/ New Consultant / New FTE
Required Documents

• $100K/ New FTE/ New Consultant Form
• Selection of Source Form (MS Word)
• Selection of Source EXAMPLE
• Additional Required forms for hiring
  Independent Contractor(See Below)
  • Resume
  • Independent Contractor Form
  • Independent Contractor Instructions

Travel Advance Form

• Travel Advance Form - Mac
• Travel Advance Form -Windows

IS&T Policies (effective April 1, 2010)

• Computer Purchases
• Expense Reimbursement
• Food and Beverage
• Mobile Devices/Plans
• Travel
  

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  SAIS Cost Object and GL Lists
• SAIS GIB & Project Accounts (FY'10)
• Commonly Used GL's

Prior to all Business Case submissions (internal projects
and external submission to sponsors) an SAIS Project
Cost Template must be completed and submitted to
SAIS Finance.  All submitted Business Cases must
use the submitted SAIS Project Cost Template . 
Once completed send SAIS Project Cost Template
to sais-finance@mit.edu. It is recommended that
all Project Managers set up an in-person meeting with
SAIS Finance to discuss assumptions and issues.

Link: SAIS Project Cost Template

Once the Project Request has been approved by an
External Sponsorship group or IS&T Management
(only for non-sponsored IS&T projects) Project
Manager must :

1. Send email to SAIS Finance with the following
information (sais-finance@mit.edu):

• Project Name (must match Daptiv Name)
• Brief Description of Project (2-3 sentences)
• Project Time Frame
• Approved Budget
• Software Development or GIB funding

Once a project is approved and required information has
been submitted to SAIS Finance, all further forecasting
and planning is to be done in the SAIS Resource Model.

All Project Financials are required to come from
SAIS Finance (including both Actuals and Forecasts).


Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
SAIS Planning Calendar (TBD).

SAIS Project Cost Template must include:

• List of Resources (Internal & External)
• Estimated Hours on Project for each Resource
• Estimated Other Costs (Hardware, Software,Etc.)
• Estimated Ongoing Support

2. Set up project in Daptiv using SAIS approved
Projects Tasks ONLY:

• Plan
• Design
• Development
• Test
• Implementation
• User Testing

Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010

Link to SAIS Resource Models:SAIS Resource Models

Guidance on filling out the SAIS Project Cost Template can
be provided by your Team Lead or SAIS Finance.

Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual . If a new user
needs to be set up in Daptiv use the New User Form .

Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.

• SAIS Financial Reports                            

• Admin Projects
• Student Projects