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Finance Resources
Purchase/ Consultants/
New FTE Requests |
Employee Resources |
Other Resources
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$100K+ Purchases/ New Consultant / New
FTE Required Documents
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Request for Payment
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IS&T Policies (effective April 1, 2010)
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Additional Required forms for hiring
Independent Contractor(See Below)
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HR/Payroll Resources
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IS&T Cost Object and GL Lists
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Request for Proposal
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Travel Voucher & Advance Forms
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Daptiv Resources
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IS&T Financial Software Development Project Process
Project Request (Pre-Business Case Submission)
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Project Start-up
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Ongoing Project Forecasting
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Prior to all Business Case submissions (internal projects
and external submission to sponsors) an Software
Development Project Cost Template must be completed
and submitted to your
Associate Directorate Financial Business Consultant.
All submitted Business Cases must
use the submitted IS&T Project Cost Template.
Once completed send IS&T Project Cost Template
to your IS&T Finance contact. It is recommended that
all Project Managers set up an in-person meeting with
you IS&T Finance contact to discuss assumptions and issues.
Link: IS&T Project Cost Template |
Once the Project Request has been approved by an
External Sponsorship group or IS&T Management
(only for non-sponsored IS&T projects) Project
Manager must :
1. Send email to your IS&T Finance contact
with the following information:
- Project Name (must match Daptiv Name)
- Brief Description of Project (2-3 sentences)
- Project Time Frame
- Approved Budget
- Software Development or GIB funding
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Once a project is approved and required information has
been submitted to IS&T Finance, all further forecasting
and planning is to be done in the IS&T Resource Model.
All Project Financials are required to come from
IS&T Finance (including both Actuals and Forecasts).
Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
IS&T Planning Calendar (TBD).
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IS&T Project Cost Template must include:
- List of Resources (Internal & External)
- Estimated Hours on Project for each Resource
- Estimated Other Costs (Hardware, Software,Etc.)
- Estimated Ongoing Support
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2. Set up project in Daptiv using IS&T approved
Projects Tasks ONLY:
- Plan
- Design
- Development
- Test
- Implementation
- User Testing
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Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010
Link to IS&T Resource Models:SAIS Resource Models |
Guidance on filling out the IS&T Project Cost Template can
be provided by your Team Lead or your Financial Business Consultnat.
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Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual . If a new user
needs to be set up in Daptiv use the New User Form .
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Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.
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IS&T Finance Contacts:
Associate Director Area |
Financial Business Consultant |
Financial Assistant |
Administrative Systems |
Amber Fearon afearon@mit.edu
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Corinne Hamilton cbutler@mit.edu
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Education Systems |
Amber Fearon afearon@mit.edu
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Corinne Hamilton cbutler@mit.edu
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Data Management |
Anne Denna,
abdenna@mit.edu |
Quentin Alexander,
qla@mit.edu
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Customer Support |
Anne Denna,
abdenna@mit.edu |
Quentin Alexander,
qla@mit.edu |
Systems Engineering |
Rosalind James,
rijames@mit.edu |
Andrea Sullivan,
aquinn@mit.edu
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Operations & Infrastructure |
Mark Jones,
mmjones@mit.edu
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Eileen Kenney,
eileenk@mit.edu
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Telephone and Network Service Center |
Mark Jones,
mmjones@mit.edu |
Sean Nicholson,
s_nichol@mit.edu
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Administration |
---------------- |
Paul Dawson,
ptdawson@mit.edu
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