Communication Plan Completed Example

What	Sponsor Meetings	SAIS Project Reviews	User Status Meetings	Development Team Status Meeting	Testing Documentation	Project Meetings	Sign-Offs
Document	Sponsor Status Document	Daptiv Project Snapshot	Status Report	Project Plan Issues/Action Items	Test Presentation, Plan, Process, Request Tracker reports	Meeting Minutes	Functional Spec, User Test Cases, Acceptance Criteria
When	Monthly Last Thursday at 2:00 pm	Quarterly Project Reviews	Bi-weekly, TBD	Weekly Thursdays at 11 am	TBD	As Needed	May 14, 2010 Jan 24, 2011
How	In-person	In-person	In-person or Conference Call	In-person	In-person, Conference Calls	In-person/ Phone	In-Person
Meeting Attendees	Mary Callahan Eamon Kearns Lori Singer Zahida Taher	SAIS Project Leads Zahida Taher	Brian Canavan Connie Scribner Peter Hayes Zahida Taher Other team members as needed	Development Team	Brian Canavan Connie Scribner Peter Hayes Debra Wiley Zahida Taher	As Needed	Mary Callahan Eamon Kearns
Document Preparer	Zahida Taher	Zahida Taher	Zahida Taher	Zahida Taher	Debra Wiley	Meeting Organizer	Zahida Taher

User Group	Brian Canavan Connie Scribner Peter Hayes Mary Callahan	Design Team	Debra Wiley Charles Christiansen Shawn Dunn Ryan Jones Zahider Taher

Audience	Category	Communications	Owner	How	Frequency
Implementation Team, Business users/Registrar's office	Project Updates	Project Calendar	LTR	wiki	Bi-Weekly/As Needed
		Project Plan - including testing, training, rollout, support activities	LTR	wiki	As Needed
		Project Status/Updates	LTR	wiki	Weekly
		Project Contacts	LTR	wiki	As Needed
		Project Structure	LTR	wiki	As Needed
		Meeting Handouts	LTR	wiki	As Needed
		Meeting Agenda	LTR	wiki	As Needed
		Meeting Minutes/Notes	LTR	wiki	As Needed
		To-Do Items	LTR	wiki	As Needed

Department Administrators/Representatives/Proxies	Project Updates	Status of the project, current activities, expectations	Registrar/LTR	Meetings/Email	Monthly?
	Expectations	Rollout, Testing, Training, and Support	Registrar/LTR	TBD	TBD
	Testing	Representatives, Status, Schedule, Roles, Expectations	Registrar/LTR
	Training	Overall Training Plan	Registrar/LTR
		Approach
		Logistics (who, what, where, when)
		Schedule
		Registration
		Materials
	Rollout (Pilot, Expanded Pilot, Full rollout)	Overall Plan	Registrar/LTR
		Logistics - Messaging, Training, Testing, Rollout
		Key Dates
		Roles and Responsibilities
		Ramp up, Ramp Down
		Staff Expectations
	Support (Pilot, Expanded Pilot, Full rollout)	Overall Post-Implementation Support Plan	Registrar/LTR
		Logistics
		Escalation Process
		Key Contacts
		Roles and Responsibilities

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