Basics
Access
Anyone on ensemble@mit.edu can access the locker. From any Athena Cluster, simply type
attach ensemble
into the terminal and then access the locker by going to
System > Places > Home > mit > Ensemble
Within this folder, the www folder contains all information relevant to the website.
Editing
To edit a file, you should right click on it and open it with a text editor. Please only edit the files in a text editor. Using Dreamweaver will create unreadable html code. All the pages on the website use Sever-Side Includes (SSI). If you do not have much experience with html, fear not. Most of the pages you will create or edit are very simple. Look at examples from previous years (the Spring 2012 show has very simple code) and do not be afraid to do some trial-and-error testing to get the right designs. If you are a complete beginner, look up html tutorials online and even consider creating a personal webpage to get the gist.
Term Shows
Show Pages
1. The naming convention for shows should be easy to determine if you look at the locker. It is simply year followed by season. Please follow the convention.
2. The first file in a show folder should be labeled "index.shtml" and all images relevant to the show should be stored in this folder. At minimum, the page should include a cast list, a list of technical crew, and the shows time/date/place. It should also include the image that appears on posters. Contact the publicity manager/designer for help.
3. Do not forget to update "current.shtml" so that it redirects to the relevant page. Note that redirects will take time to take effect.
4. When the show gets close, you should request a spotlight on the MIT homepage (there is a form for this). Unfortunately, the news office will not give us a "spotlight," but it might put us in the "of note" section or the "events highlights" section. At the very least, we should post our show in the MIT Events Calendar.
http://web.mit.edu/eventguide/advertising/spotlight.html
5. Be creative!
Auditions
The audition form uses a script provided by Athena. Simply modify the template email and pages to reflect the current show. There is no need to archive past audition pages: simply write over them.
Ticketing
Ticketing forms work the same as audition forms. There is no interface with a database (so reservations are recorded manually as reservations come in), but it would be nice if we could improve this.
Callboard
Stage Manager
To change pages, you first need to log in.
ensemble.scripts.mit.edu/callboard/login
Username callboardadmin
Password ****
Logging in will take you to the "dashboard" but you can get back to the callboard site by clicking the "Ensemble Callboard" link at the very top of that page. It is easier to edit content if you return to the site. After that, content in any of the tables on the contact info and calender page can be edited by clicking the "Edit" links (below the tables).
If anything else needs to be edited (such as putting up a link), there should be a grey bar at the top that includes an "Edit Page" link, which will take you directly to the editor for that page. There is also an "Add New" drop down menu in the same bar, which includes the option "Page", which is how you should add pages if needed. When you do that, there will be a box along the right side that will include an option for setting the page's parent.
For Production and Rehearsal reports, starred fields are required, the others are optional. (I took the fields from the old forms). Clicking "submit" will send an email to the show list, and also post a page on the callboard with whatever is in the form. A link to the page will automatically be added to either the "production" or "rehearsal" page, as is appropriate.
Administration
1. Delete old notes (production and rehearsal)
2. Change show name in heading subtitle
3. Change email of forms to relevant show list
Administrative Pages
Bios
Name bio pages according to Kerberos username. There is a separate page for active members and recent alums, but they are in the same folder. Old alums should be moved into the "Old" folder but never deleted. At minimum, bios should include shows/roles, but you can welcome members to edit their own pages and add more exciting content.
Other
1. Work with the President to update the constitution following Retreat and Spring EOT.
2. Update the officer list after Spring EOT.
3. Ensure that there are no broken links.