To download template, click here:Project Communication Plan Template-2.docx
Communication Plan
Why do a Project Communication Plan? The Project Communication plan promotes engagement with the sponsor, senior management and the project team. It also gives your project “cover”. Project communications focus on project priorities and deliverables, as well as risks and issues with the project. Project communications include the project scope, sponsor updates, steering committee meetings, IS&T project reviews, the project plan itself, status reports that the team distributes to one another, and project team meetings and minutes.
Steps:
- Identify: Map the key groups that are involved in the project at different level
- Analyze: Determine what form of communication and frequency is desirable for each group or method of communication
- Engage: Develop and execute communication strategy for each group based on the matrix below
Project Communication Plan Matrix*
Beginning of the Project
What |
Who/Target |
Purpose |
When/Frequency |
Type/Method |
|---|---|---|---|---|
Initiation Meeting |
IS&T project team and Associate Director |
Review business case and ensure internal alignment |
Before Project Start Date |
Meeting |
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Duration of Project
What |
Who/Target |
Purpose |
When/Frequency |
Type/Method |
|---|---|---|---|---|
Team Meetings |
Entire Project Team. Individual meetings for sub-teams, technical team, and Functional teams as appropriate. |
To review detailed plans (tasks, assignments, and action items). |
Regularly scheduled. Weekly is recommended for entire team. Weekly or bi-weekly for sub-teams as appropriate. If agile project, then daily scrums |
Meeting and Minutes |
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* Based in part on the PRINCETON PROJECT METHODOLOGY PPM) -- PROJECT COMMUNICATION PLAN
Overview
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