HR NEO Meeting Notes 071508

Attendees:

E19: Jackie Cancell, Janet Walzer, Chuck Munger, Ken Paul, Laurie Bryce
By phone: Kath and Robert Thurston-Lighty, Julienne Dean, Robert Wilt, Ranjani Saigal

1. Design; Ken is still working with Wing to get the PP templates

2. Writing/Content

misc. updates (Kath/Janet)
- Kath now has the Diversity Inclusion page content to work with
"missing benefits"
- Fitness and Mental Health benefits aren't explicitly mentioned, but should be
- These benefits are part of the health plans, but not all plans offer them
- Need to add content along the lines of the following:
  "Most health plans offered through MIT offer Fitness and Mental Health benefits. Please check your selected plan for more details."
Site map changes
- need to add a "Diversity and Inclusion" page under Your MIT
- need to update Multimedia content and sequence documents

3. Multimedia Development; (Ken)

Recording schedule update
- All narrators have been selected and parts (courtesy of Kath) assigned
- In addition to the 7/23pm and 7/24am sessions, we are adding an 8/4 am session:
  - This will accommodate Ken Hewitt's schedule
  - And give us an opportunity to re-record a slide or two, if necessary for other narrators.
- Chuck will act as contact point as Ken will be on vacation
Script Distribution-
- We will be providing advance copy to the narrators
- There is value soliciting preliminary comments from the narrators?
- We will provide guidance on the type of comments we're looking for; we don't need complete rewrites.
Script update coordination
- Once Ken starts building PP slides, script changes should be text only (via email, or via a Word document, whatever is easer.)
- This will avoid having to recreate the slides- the script changes will be pasted in the notes section only.
Prototype location
- Laurie to set up Ken with access to new site
- hrweb.mit.edu/welcome/slides/benefits
- This will allow us to introduce new audio slides for other topics

4. IS&T Update; MIT Certificate Page Update

Kath submitted a draft to Paul Hill last Wednesday or Thursday
Ranjani will follow up on
- their feedback, and possible re-write requests
- the planned URL location for the new IS&T page

5. Development; (Bob)

Review Prototype pages: comments, discussion and resolutions are posted on the NEO Development web site
QA Planning
- Basic Schedule
  - First complete build will be ready 7/30/08
  - Comments/change requests to Ken by 8/14/08
  - Review and send final list to Bob by 8/15/08
QA approach
- HRIS testing- methodical clicking of all links
- Content/User Testing - review of content for accuracy, random clicking of links
  - Jean- Benefits staff for My Benefits pages
  - Chuck- Staffing Services staff for My MIT and My Checklists pages
  - Julienne - HROs and other key users; general testing and comments

6. Follow-up action items