It would be good for anyone involved in running our Yankee tournament to read the Yankee Tournament Director Guidelines: http://www.yankee.org/forms/tdguide.html
Booking Gym: Before we go to our draft, we have to figure out when we have available gym space. We do this by emailing the lovely Sandy Lett (slett@mit.edu) and request times that are good for us. Ideally get this done in the summer before the August draft for the fall tournament, and in the fall before the December draft for the spring tournament. Also find a triples tournament date.
I think it's possible that you could ask for ALL dates in the fall, I'm not sure. It would be good to get them early if we can. In theory I think we have to get these dates approved by the CSC (Club Sports Council) too, but Sandy will usually hold the dates pending that and the CSC has always approved them.
Draft: Someone with a car should drive to the Yankees draft and pick tournaments + dates for us. Get to know people so you can trade tournaments/dates if there is a problem.
-Darcy, Vivian
Collecting Checks+Emailing tournament captains: The period of time prior to a tournament, many tournament captains will be mailing you checks for their tournament. Collect and keep these checks safe but do not cash them until after the tournament. (to make sure that they show up). If you live in a dorm, make sure that your desk workers know that "women's volleyball club" mail will go to you. Email tournament captains prior to tournaments to remind them of payment.
-Tournament Direcotr
Paperwork: (Usually the week before tournament) A lot of paperwork needs to be done prior to the tournament including:
1) Checking to make sure that teams have filled out their roster and double checking on Yankee website to make sure all ratings/memberships are correct, and if any teams will be over ranked.
2) Figure out how team lineups. (ie. who gets late start, if there are 2 MIT teams, do they play each other?)
3) Make sure there are enough scoresheets/libero tracking/lineup/ tournament sheets the day of the tournament. At each table there should be sufficient paperwork for the day. Paperwork can usually be found in the volleyball closet.
This is a good place to get forms: http://www.yankee.org/forms/
-Tournament Director
Refs: (2 weeks before tournament) We need to hire Refs prior to the tournament. There are rules online about how many Refs/court. Ask Darcy.
-Darcy + Person in training (if necessary)?
You need to have 1.5 refs/court, which is why it's always good to have an even #
of courts since there are no 1/2 refs. 
There is an online NOVA system to
request the refs - you'll get email about this if you are the official
Tournament Director (TD) in the system.
Awards: (week before tournament) Awards need to be purchased for the winners. Traditionally have been bags, lawn chairs, tshirts, gift cards ~ $5-$10. Make sure there are at least 8 of type of gift (for a whole team). Whether or not 1st/2nd place get it is at the discretion of Tournament Director.
- someone who has a steady salary (can be costly until reimbursed)
PreGame Celebration: Set MIT team up to be pumped for the tournament. If necessary, ask for help to set up the night before and maybe ask for volunteers.
-Social Chairs
Registration Desk: Manning the Registration Desk the day of the tournament. This includes checking to make sure teams register, and involves checking in new members.
Captain + Ref Meetings: At the beginning of the day, let Captains know the tournament rules. (How playoffs/tie breaks work, something about setting up a committee for protest?). Have Refs measure nets and explain how court works. Determine how many minutes for warmup, etc.
-Tournament Director
Updating Pools: During the day, the results have to be updated (in detail!) for each pool so we can figure out who makes out of pool play and if there are any ties we have to deal with.
-1 person/pool
MIT Team Reg: All MIT teams will go through registration through their team captains that day.
-Team Captains
Finances: The day of the tournament, all money needs to be collected at the end and will go to the treasurer. Please try to keep track of the money ppl will surely be stuffing you that day. Ideally, you should only be receiving two things.
1) Package of tournament checks
2) Package Individual membership money.
*Note this may get complicated due to MIT membership checks.
-Treasurer