• Created by Unknown User (sstowell@mit.edu), last modified by Unknown User (roserobb@mit.edu) on May 23, 2016 20:29
MIT does not reimburse for sales tax, so you should present the vendor you're purchasing from with a tax exempt form before purchase.
Note that these directions only work for people with access to Atlas. If you aren't a student or employee, make the treasurer do your RFPs for you!
Make sure you do this on a computer/browser with MIT certificates.
Note that you should NEVER open two RFPs at once in different tabs. It confuses the system and leads to strange bugs. 
  1. Go to atlas.mit.edu
  2. Click on Full Catalog
  3. Click on "Reimbursement" under the "Manage Reimbursements (RFPs)" section
  4. Enter your name under "Payee Name". Click Search
  5. Click on your name. (If you have a common name, check to make sure your Kerberos and major are correct)
  6. Under "Name this RFP" type something reasonable, such as "R&J props", "food for BOT", or whatever it was you bought
  7. For each Receipt you have:
    1. Under "Date of Service" put the date on the receipt
    2. Under "Amount" put the total from the receipt (or the total that you want reimbursed). Remember that we can't reimburse tax, so don't include it. 
    3. Under "Explanation" provide a short description of what you bought. It's not a bad idea to include the department and show you bought it for. 
  8. If you have multiple receipts, click "Add Line" to add more fields so that there's one per receipt, then repeat step 7. 
  9. Press "Save and Continue"
  10. The page will prompt you to upload receipts. Upload a scan or photo of the receipt
    1. Note that the initial pop-up box will only let you add one file, but you can always click "Attach receipt" to add more
    2. If your photo is too large, try inserting it into a word document and saving the word document as a PDF. This usually works and isn't too hard. 
    3. Remember that all receipts must include an itemization and proof of purchase! If you're not sure if you have these things, ask your treasurer. 
  11. Click "Send to"
  12. Under "Recipient's Name", type the name of your treasurer. If it's before the end of Spring Term 2016, your treasurer is "Victoria Longe." If it's after this time, you're on your own.
  13. Select your treasurer and press Send
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