Draft Inventory of Current Available Tools

Daptiv

Web based, hosted off site

Portfolio management: central repository used to generate project snapshots

https://login.daptiv.com/default.aspx
Daptiv will no longer be available after October 11, 2012
as IS&T has chosen not to renew the license.

Take a tour of Daptiv:
http://www.daptiv.com/ppmtour/index.htm
IS&T Daptiv wiki: IS&T Daptiv PPM

JIRA

Web based

Bug tracking software

https://jira.mit.edu

JIRA Users Guide:  http://www.atlassian.com/software/jira/docs/v3.11/introduction.html
IS&T specific guides:
JIRA Instructions.docx
Jira Project Doc.docx

MIT Wiki

Web based

Collaboration software used for documentation, project plans, project notebooks, document sharing

http://wikis.mit.edu

Wiki help:
https://wikis.mit.edu/confluence/display/HELP/Home

Gliffy

Web based

Wiki plug in that allows users to produce process flow charts and diagrams

http://wikis.mit.edu

Gliffy help:
The Gliffy Plugin

Request Tracker (RT)

Web based

Ticket tracking system used in variety of ways, from issue management, bug tracking, email and change management

http://help.mit.edu

RT Documentation:
http://web.mit.edu/tooltime/notebook

Hermes

Web based

IS&T knowledge base used for documentation, FAQs, articles and end user support.  Also allows for community contributions

https://kb.mit.edu/confluence/display/home/Hermes

Hermes Rules of Use: https://kb.mit.edu/confluence/display/handbook/Hermes+Rules+of+Use

Intervals (used by DCAD)

Web based

Collaboration tool that marries time tracking and task management.  Currently licensed by DCAD for project management

http://www.myintervals.com/

License fee
30 day trial:  https://www.myintervals.com/signup.php

Microsoft Project

Windows

Project management desktop application used to develop project schedules, assign resources to tasks, track progress and produce Gantt charts

http://www.microsoft.com/project/en/us/default.aspx

Purchase through Microsoft Campus Agreement: http://ist.mit.edu/services/software/msca/overview
30 day trial download: http://www.microsoft.com/project/en/us/project-professional-2010.aspx

OmniPlan

Mac

Project management desktop application used in a similar fashion to Microsoft Project, to produce Gantt charts, schedules, summaries, milestones, and map critical paths

http://www.omnigroup.com/products/omniplan/

Individual purchase
2 week trial download: http://www.omnigroup.com/products/omniplan/download/

Visio

Windows

Microsoft desktop application that uses vector graphics to create diagrams

http://office.microsoft.com/en-us/visio/

Purchase through Microsoft Campus Agreement: http://ist.mit.edu/services/software/msca/overview

OmniGraffle

Mac

Desktop application used to create diagrams, flow charts, org charts, and illustrations.  Has drag and drop and WYSIWYG capabilities

http://www.omnigroup.com/products/omnigraffle/

Individual purchase
2 week trail download: http://www.omnigroup.com/products/omnigraffle/download/

SnagIt

Windows and Mac

Desktop application to capture screen shots

http://www.techsmith.com/snagit/

Individual purchase
30 day trial download: http://www.techsmith.com/snagit/default.asp?gclid=CJnc0YfsxqYCFaE65QodcUGgGg

Grab

Mac

Part of the Mac OS, a utility to capture screen shots

http://www.macworld.com/article/47480/2005/10/impossibleshots.html

Comes standard on Macs

AutoCad

Windows and Mac

Desktop application used for design and documentation.  Facilities uses this software for construction projects, IS&T often needs the software to read the designs Facilities is producing for projects in which we partner. CAD stands for "Computer Aided Design"

http://usa.autodesk.com/adsk/servlet/pc/index?id=13779270&siteID=123112

Individual purchase
30 day trial download: http://usa.autodesk.com/adsk/servlet/pc/index?siteID=123112&id=13779351

Adobe Professional

Mac and Windows

Desktop application used to create and manage portable document files, such as project scopes, plans and requirements documents

http://www.adobe.com/products/acrobatpro.html

Stand alone licenses free to MIT community through IS&T software download website, only small number of licenses available on a first come, first serve basis: http://ist.mit.edu/services/software/available-software
IS&T staff also eligible to participate in concurrent license pilot by contacting "keyserver-advisory@mit.edu" <keyserver-advisory@mit.edu>
30 day trial download: https://www.adobe.com/cfusion/tdrc/index.cfm?product=acrobat_pro&loc=en

Word

Mac and Windows

Part of Microsoft Office suite

http://office.microsoft.com/en-us/word/

Free to MIT community through IS&T software download website: http://ist.mit.edu/services/software/available-software

Excel

Mac and Windows

Part of Microsoft Office suite

http://office.microsoft.com/en-us/excel/

Free to MIT community through IS&T software download website: http://ist.mit.edu/services/software/available-software

PowerPoint

Mac and Windows

Part of Microsoft Office suite

http://office.microsoft.com/en-us/powerpoint/

Free to MIT community through IS&T software download website: http://ist.mit.edu/services/software/available-software

Business Case and Budget

Documents the reasoning behind initiating a project or enhancement

Business Case.doc

IST Standard Project Budget - TEMPLATE.xlsx

Scope Document

Documents the work that needs to be accomplished to deliver a product, service, or result with the specified features and functions

Scope Document.docx

Stakeholder Analysis

Process by which a project identifies the individuals or groups that are likely to affect or be affected by a proposed action, and sorting them according to their impact on the action and the impact the action will have on them

Identify Stakeholders 101.docx

Identify Stakeholders 202.docx

Project Kick Off Guidelines

Checklist outlining people and topics to be covered in a Project Kick Off Meeting

Project Kick Off Checklist.docx

Communication Plans

Document that describes the methods for gathering, distributing, and storing various types of information and to whom

Project Communication Plan Template.docx

Weekly Project Status Report Template.pdf
Weekly Project Status Report Template.doc
Sponsor Status Report Template.pdf
Sponsor Status Report Template.doc
Constituent Communication Plan Template.docx
Subcommittee Reporting Template.docx

Other

Project Lifecycle At A Glance.docx
Project Phase Definitions.docx
Project Roles Phases Responsbilities Outline.pdf
Project Execution Guide.docx

IS&T PMM Toolkit

toolkit.xls

Risk Assessment Analysis

riskassess.doc

Customer Engagement Guidelines

engage-customer.pdf

Business Case Development

buscaseinstr.doc
buscaseblanktemplate.doc

Project Management 101

pm101.pdf