Final log and picklist

First shipment sent to OCA on 1/28/11

From Craig T.'s site:
Publication info

Publishing DLC 

Department of Economics

Pub. dates 

1967-present

No. of issues

~1120

DSpace handle 

New sub-community to be created in top-level Dept of Economics community (http://dspace.mit.edu/handle/1721.1/7808).  

Enum. pattern 

no. nnn through no. 601; thereafter, no. yy-nn (e.g. "no. 05-14")

Project status

Project start 

November 2009

Project finish 

Late 2010?

Status 

(12/14/2010) Nick pulled all volumes from Dewey
(7/26/2010) Project under consideration as candidate for OCA digitization; Nina, Bev, and Craig to meet 7/29/2010. (3/30/2010) Pull and processing of Barton MARC metadata complete.

Notes:

  • 1967 is the year of the first volume
  • 1967-1982 volumes are bound together in 2 year batches
  • The early papers are mimeographed
  • Up to 2008 are bound
  • 1,127 titles
  • SSRN includes abstracts beginning with 1996-1997 (471 titles) pdfs w/ most but not all
  • Barton records have these links but not consistently

Additional DOT notes:

  • We are scanning the entire run for these reasons: a) it would keep the entire collection together in archive.org and DSpace which is a selling point for the department and b) it would be too much trouble to sift through the ones in SSRN and omit them from our scanning project because the ones in SSRN are not consistent.
  • Will the library continue to receive paper copies?  Maybe the Department could send us a pdf instead or upload it into DSpace and send a paper copy to Archives.  (This is an issue for all research publications and something for DOT to discuss in the future.)

Working notes:

Email from Nick about picklist issues:

Nick,

I have responded below in your message:

----Original Message----

From: Nick Szydlowski

Sent: Wednesday, December 15, 2010 3:07 PM

To: Beverly Turner

Cc: Ann Marie Willer

Subject: Some EWP questions

 Hi Beverly,

 I have checked the Econ Working Papers against the pick list and started working on our pick list for OCA, and I've identified a few issues:

There is a group of papers for which there is no Aleph item record for the Dewey copy: 12-15, 21, 49

For these, we could substitute the Archives barcode, or leave the barcode blank and expect OCA to find the item by call number (do they do this?  It seems from the pick list instructions like they would.)

>>let's not use the archive barcode and expect OCA to use the call number, I think this will be cleaner.  I will confirm this with OCA.

There are 3 items which were on the shelf but not on the pick list:

265A, 96-1, 96-22

None of these have bib records in Aleph, so they might need to be cataloged before going to OCA.

>>Okay, can you send these up to Bobby Hall.  He could have these cataloged quickly.

 There are 2 items on the list which were classed as Sloan Working papers - these are lines 365 and 911 on the pick list.  I could find 365 in Internet Archive, but not 911.  Should I pull these items from the shelf in Dewey as well?

>>Yes, please still pull them from Dewey.  We could cross reference them in DSpace but not in the internet archive.  I would like to have a complete set in IA under the Econ. collection.

 Line 756 of the pick list points to a suppressed bib record with no item records.  There is another non-suppressed record attached to the items, listed at line 755.  Can we just ignore the suppressed record?

>>Yes, please ignore the suppressed record.  I will add this note to the wiki in case we have questions in the future.

 I was also wondering how we were going to identify the group of items that needs to be deleted by datamain.  Do we need a list of barcodes again, or is there another plan?  There are many items where there were multiple copies on the shelf at Dewey, so the list of items that we withdraw will be larger than the list of items we send to OCA.

>>Ben needs the system number to withdraw.  Do they have the same system number but different barcode number?  I am assuming yes. Huh, this one is stumping me a little.

>>Thanks, Beverly

 Thanks for your help!Nick

Email from Nick about missing items:

Hi Kate and Beverly,

I have checked the working papers I pulled from the shelf in Dewey against the pick list, and created a list of missing items:

Missing, no item record for Dewey (i.e. Dewey never had a copy) 286, 290, 297 1983, 341A, 349, 02-45 2004

Missing, Dewey should have a copy: 98-05

There are also many gaps in the series numbering.  I think the assumption might be that if none of the libraries owns it, it was never published, but I wasn't sure if we wanted to check that idea against the department's collection.  Here are the gaps I identified:

130, 246, 247, 250 to 253, 259 to 260, 269, 272 to 274, 278, 281, 287, 300, 305, 306, 316, 344, 355, 96-31, 07-20 to 07-28

There is also a 98-07 Rev. (Revised) in our collection, but we do not have an unrevised copy.  Again, I am not sure if this is worth pursuing or not.

Thanks! Nick

  • No labels