In progress...
If a new e-monograph order does not have a vendor-hosted solution:
In the near term, these will be housed in Dome, when rights/license can be obtained or there is a good fair use case.
1. Selector will use the e-resources order form for items that have no vendor-hosted solution (e.g. we will receive a PDF, TIFF, or data sets)
Will we receive the item in a usable format/size? Task - define usable format and size
2. E-resources staff will evaluate the form to see if further information is needed.
Guidelines for how to evaluate go here (enough bibliographic info to understand what it is, rights/license info, vendor communication, etc.)
3. If rights language is provided, determine if it contains business terms, a license, or rights information. E-resources emails appropriate team...
A. If it contains business terms, these should be evaluated to determine if we can abide by them (who does this?)
B. If it contains a license, it will be queued for license review by OSPCL
C. If it contains rights information, it will be queued for review by the Rights Assessment Group
D. If it contains no license or rights, see the OSPCL wiki for appropriate sample language for sending to the vendor/owner and ask them if they agree. Ellen's Licensing regarding Digital One-offs: Licensing wording and rights-related workflow for digital one-offs
4. After the rights/license/terms review is complete and we will acquire the object, then we need to send the order. (Define which workflow these are here)
5. Pay the invoice. Charlene will do this if monograph funds are used. E-resources will do this if serials funds are used.
6. Receive the item (this means that we get the file(s) via email, download link, or some sort of media
GIS ordering/receiving workflow from Mono Acq: http://libguides.mit.edu/content.php?pid=211106&sid=2052673
Receiving GIS data workflow from DCM wiki: D3. Receive Digital Content --GIS Data
There is currently no ordering/receiving workflow for monographic digital objects that we host. However, we know that it needs to be saved to CSM Storage.
7. Submit object(s) to the CSM Storage Submission folder. - Who? Depends on which workflow (Tangibles or E-resources). Charlene and Kim both have access to this.
Need instructions here for how to do this.
A. Make a folder under General Collections with the title and save objects into folder
8. Forward the RT order form to Beverly and Matt Ogborn. This serves as the alert that something has been placed in Submission.
Beverly and Matt will review RT form to make sure that there is enough metadata to catalog the object(s). Request access to the e-resources RT tracker for Beverly and Matt?
9. Create a manifest to accompany the object(s) in CSM storage.
10. Need basic metadata (example):
Collection Name: Journal of X
- Vendor: Elsiver
- Type: Journal back file
- Extent/Date: 1972-1999, 34 Issues
- Identifier: PO number from Commitments
- Unit/Role: CSM
- Bagger: ADE, Kim Maxwell
- Notes Field: Purchased back file, preservation copy,
- Provenance: Elsiver, perpetual access
- Review Date: June 2020
11. Move through Storage pathways - Who?
12. Upload item into Dome: (Matt Ogborn/Chris Donnelly)
- Add to the community General Collections
- Create Collection name based on the title - (review to consider previous collection appropriate)
- Select appropriate permissions
- Upload file - including metadata
13. Communication plan
- Notify patrons if patron request (who?)
14. Tell Tangibles and/or E-resources that this is cataloged in Dome and to please add a link in Barton.