LC/PCC copy
Fixed field
Verify or correct the following fields as needed: Conf:, Cont:, Ctry:, Dates:, DtSt:, Ills:, Indx:, Lang.
Variable fields
006 Add, if piggybacking electronic resource.
020 Accept.
NOTE: If you search by ISBN but need another search key to retrieve record, add correct ISBN if easily verifiable.
086 Accept.
Description
245 Correct/add titles, subtitles, and statements of responsibility as necessary. Add the medium (GMD) if necessary, including brackets.
260 $a: verify/edit place of publication if necessary. $b: verify/ ignore variations in form of publisher. $c: check date of publication to verify if correct.
300 $a: verify/correct pagination. $b: if there are illustrations on copy, accept as described. If item has easily ascertainable illustrations not indicated on copy, add. $c: If item and size notation look compatible, accept. Add if missing. $e: verify/add.
502 Add if necessary.
500 Unless specified below, accept order and wording as on record, unless inaccurate or misleading. For AACR2 records, if source not given for quoted notes, don’t add. If using contributed copy, delete other libraries’ copy specific notes. Delete rare books notes, e.g. binding info. Add notes as necessary to justify additional added entries. If information that should be in a 502, 504, 505, or 533 field appears on copy as a 500 note, correct tag.
505 Accept; for multi-volume sets, accept existing contents and add additional contents based only on volumes in hand.
546 (language note); and 550 (issuing body) are new to monographs. If this information is on existing copy as 500 notes, leave. If adding this info, input in correct new field(s).
590 Add when necessary based on local procedures.
Access Points
Personal names (100/700) Accept.
Corporate bodies (110/710) Accept. If entry is for meeting name, follow guidelines for conferences (111/711).
Conferences (111/711) If item is for Engineering: Check entry in Barton. If match found, use Barton call number with adjusted date. If no match found, use judgment to determine whether conference is ongoing/numbered. If ongoing, check LC NAF for alternate forms of name; re-check Barton as appropriate. If match found on alternate form, use Barton call number with adjusted date. If no match found on alternate form, accept LC call number, adjusting date if necessary.
Series---numbered (4XX/8XX) Search Barton catalog. If found, follow call number practice and form of numbering. If not found, accept LC.
Series interim procedures---not yet finalized (Oct. 2006)
Series unnumbered (4XX/8XX)
Check series statement in 4xx fields against the piece; The 4xx should match the piece.
If there is a series statement that is not on the copy, transcribe as the statement as is on the piece in a 490 0 (provided that you have reason to conclude that your copy is a match)
If your copy has a 490 1 & 830, and the 490 DOES NOT MATCH the piece (meaning, it is incorrect),
- Correct the series area to match the piece as a 490 0
- Delete the 830
Series---numbered (4XX/8XX)
Same procedure as above for 4XX $a, with the addition of:
To find out if you have a classed together series, search authority file in Barton. If found, follow call number practice. You’re not looking at the form of heading in the authority record, just the class decision.
We will not be creating any new classed together series.