NEO - Open Enrollment Release October 08

10/08

Contact Us page draft to Web Team

Ken

10/13

Contact Us page posted for review

Web team

10/09

Content Draft/Source material to JW

Ken

10/14

New Contact Us Page released

Web team

10/16

Content material to Web team & Ken

JW

10/21

Audio Recordings - deferred to Dec.

Ken

10/23

Web & MM updates posted for review

Web team and Ken

10/27

Release

Web Team

#

New Page/ Slide?

From

Date

Area, Page or URL

User Comment

Preliminary Recommendation

Web/
MM

Review Comments

15

n

Genesia Eddins

6-Aug

All

Use alternating photos that convey the dimension of diversity & inclusion that we say we respect and embrace. The current photos are disproportionately comprised of white men.

Discuss

Web

Yes but deferred. More discussion on slide sources needed.
[Tom Pixton suggestion: piggyback with Staff Site project. N.B., not tied to a release- likely to be done in Jan-Feb '10 time frame]

24

y

Diane Gipson

11-Aug

Slides

Originally it stated links would be provided at the end, but they are provided after each section----will I be able to get the links at the end so that I can easily go to them.

Discuss

MM

Deferred. Link summary page to be added for next release. N.B.: some topics have links on each slide, some have links only on last one.
[Mockup slide to add at end of presentation. No audio to be recorded. Will decide then whether to include it.]

50

n

Meg Chute

8-Aug

Growing & Learning/Staying Safe

Pam Greenley of EHS should review the references to EHS on these two pages.

Discuss

Web

Follow-up needed. Jullienne awaiting feedback from EHS.
[10/20 Deferred. No feedback received.]

53

n

Meg Chute

8-Aug

Growing & Learning

We should find a way/place to link from Growing & Learning to Performance Review and Development.  Check with Kande. Find out when the Performance Development page changes will be launched.

Discuss

Web

Yes- defer to Open Enrollment release.
[10/20: New site scheduled for release at the end of Oct. Will get text staged for when the site becomes available.]

63

n

HROs

12-Aug

Staying Safe

Add something about fire drills and emergency evacuation.  J. Dean has asked EHS to evaluate the staying safe site and give us their feedback.

Web

Follow-up required. Julienne awaiting feedback from EHS.
[10/20: Deferred. No feedback received]

67

n

Kathleen Flynn

12-Aug

Slides - Tuition Assistance

Also, unless I missed it I do not see a reference to MIT Special Student courses in the Tuition Assistance section - eligible employees can take one class per term if they are admitted as a special student.  I also think the when the script says "you" can take classes; we need to be careful that it is clear that it is an eligible "you". 

Discuss

MM

Julienne Dean to discuss with Kathleen.
[added "Am I Eligible" link to slide 57]

74

n

Gary Cahill

18-Aug

Slides- Retirement (53)

Script text - change "options" to "Plan". Capitalize "supplemental 401(k) plan". Rephrase " You invest your own funds in these supplemental plans, but MIT offers a terrific pre-tax saving plan and matches the first 5% you contribute." to "You invest your own funds in the supplemental plan and MIT matches the first 5% you contribute." Change "sign up for this great benefit now" to "sign up for this great benefit as soon as possible".

Discuss

MM

 Defer to Open Enrollment release.
[10/20: Deferred to Dec. Re-record. Minor. Will defer if no other major re-recordings required.]

76

n

Gary Cahill

18-Aug

Slides- Retirement (54)

Script contents. "The details on retirement plans may change from year to year as the IRS ..." does not apply to the Basic Retirement Plan. Need to specify the 401(k) Plan.

Discuss

MM

Defer consideration for Open Enrollment release.
[10/20: Deferred to Dec. Re-record. Minor. Will defer if no other major re-recordings required.]

77

y

Gary Cahill

18-Aug

Slides - Enroll (63)

Script and slide contents. "You must enroll in 31 days" is not accurate; only required for some benefits. (E.G., not required for the MIT Basic Retirement Plan.) Suggest that we enumerate those benefits that have an enrollment deadline.

Discuss

MM

Yes. Defer for open enrollment release. Need to itemize those benefits subject to 31 day enrollment deadline.
[Added text: "for the following benefits..."
Dental, Health, FSA, Supplemental Life, Vision Plan]

79

n

 Ken Paul

  18-Aug

 Slides - Time Off (45)

 Script: change order of different time off categories to match the slide content.

 Discuss

 MM

Defer consideration until Open Enrollment release.
[yes. Already changed in development.]

83

y

Allison Dolan

28-July

Staying Safe

Under Staying Safe, maybe include a couple computer safety tips, such as
Never share your Kerberos aka Athena aka email password.  No one at MIT (e.g. Computing Help Desk) will ask you to share your password, especially not via email - any such requests are phishing attacks.
Be careful sharing any personal information, such as social security number (SSN), online or in person, unless you know how it will be used. 

Discuss

Web

Yes.
[Approach: this should be owned by IS&T. Suggested new text to  the  IS&T "Your MIT Computer Credentials" site; changes in place 10/16/08.]

85

y

Ken Paul

25-Aug

Benefits enrollment checklist

In the Enroll section of the Benefits Overview, list those benefits that require enrollment within 31 days. On the Your Checklists/Your Reminders, list the same information.

Discuss

Web & MM

Yes.
[See 77 for content changes ]

87

n

Julienne

10-06

Your MIT Computer Credentials

1. "Find your MIT ID number"  is incomplete

Web

Yes.
[Add parenthetical (contained in your confirmation letter or check with your department contact)]

88

n

Various

10-06

Your Benefits & Slide 3

Change "Who is Eligible" to "Eligibility and Enrolling"

Yes.
[Changed on slide, also changed the page name to "Eligibility and Enrolling"]

89

n

Rachel Avery

25-Sep

Your MIT

Need Quicktime version of video

KP is following up with MIT AV; target date is 10/16.

90

n

Kathleen Flynn

19-Sep

Your Benefits/Who is Eligible & Slide 9

Remove Postdoctoral trainees from the eligibility language on the benefits website

Yes.
[Also note that the HR Benefits pages need updating as well]

91

n

Jean Dzengelesk

16-Sep

Who is Eligible

#1. Determine if you're eligible
To eliminate confusion, I suggest adding "benefits" as follows:  "Your position requires that you work a minimum of half time for at least three months, or longer for some benefits programs."
 
You are not likely to be eligible if you are a ...
Since the first adean meeting this fall is not until 10/1, I will confirm with adeans via email that the job title "postdoctoral trainee" is no longer used and may be deleted.

Yes.
[not a significant change]

92

n

Jean Dzengelesk

16-Sep

Who is Eligible

#2. Review your benefits
From downloaded handy overview, Link to "http://hrweb.mit.edu/benefits/" did not work.

[follow-up needed; works OK now]

93

n

Jean Dzengelesk

16-Sep

Who is Eligible

Good to Know
Postdoctoral fellows eligibility requirements -- in table header, change BSBC PPO to BCBS PPO.
Visiting appointments, you may want to revise to include red text "If you hold an appointment at a minimum of half time for three months or more, your are entitled . . . ".   Have you thought about providing a link to benefits options as done for Postdoctoral fellows?

[BSBC typo is on the Benefits page.

At a minimum... change: yes

Visiting appt's- need more research.]

There apparently is no benefits page listing only those benefits for employees with visiting appointment status. This has to be added to the HR benefits web site.

94

n

Jean Dzengelesk

16-Sep

Multimedia

Questions? Still have questions?
Do you not want employees to call Benefits Office -- phone # is not displayed, only email address.

No.
[Benefits requested current approach]

95

n

Ken

Your Checklists/Your Reminders

MIT Rewards & Recognition link is broken

yes

96

n

Maria

Your Benefits/Planning your Future

Need section on Supplemental Life

Yes
[Maria to supply info on 10/3. Now 10/7.]

97

y

Laurie

various

New "Contact Us" page; offer  fewer choices so user doesn't get lost or contact the wrong organization

yes

98

Y

Julienne

Multi-media

Need new slide covering Supplemental Life

Yes
[Maria to provide content and text. N.B. some question on whether we can address sufficiently through changes to existing slides and no script changes.]

99

n

Jesse Simone

Your MIT/ Getting Around

Wrong link listed for "Rooms and Buildings" under "see the sites"

Yes.
[Should be:
http://web.mit.edu/mindandhandbook/history/numbering_system.html ]