Checklist

The following is a list of tasks to be performed whenever a CRE Faculty or Staff member leaves:

• Scan dropbox/infrastructure/inventory system/inventory.xlsx for any equipment owned/used by departing employee
• Remove employee from cre-dropbox dropbox team
• Scan coupahost for any equipment owned/used by departing employee
• Go through the following file locations with employee and assign ownership of any departmental folders/items to:
  
  • Dropbox: Assign items to cre-dropbox or appropriate employee
  • Google Workspace: Migrate to cre-dropbox or assign to appropriate employee
  • Github
  • SCL-NAS
  • Supercloud
    
• Set up out of office email
• Set up call forwarding for the user's MIT phone number 
  • If user is going to a part-time basis or still needs access to their phone, adjust ring time to 10 seconds. This prevents the caller from having to wait ages to be forwarded.
    
  • If user is departing MIT entirely, disconnect all call handling options and have all calls forwarded immediately.
    
  • If employee is a receptionist, remove them from the shared call queue voicemail delegate
    
• Collect Keys
  • Office keys
  • Tech Cabinet Keys
• Moira groups
  • Reassign ownership of owned groups
  • Remove user from groups

Forms

• Property Office Quote Request Form Email