Terms and Acronyms Related to e-Builder
| Term | Definition |
|---|---|
| Academic Council | Provost and Deans Committee (Annual review is last step of In Cycle Process) |
| Action | In e-Builder, an action is a trigger to complete a step in the workflow. |
| Action Item Prefix Acronyms | DEV – Development of a new process MOD – A modification of an existing process BFX – break fix of an existing process or report MNT – Maintenance of an existing process, report, user or other eB entity (e.g. a project or some component or sub-component of a project) REV – Review /Analysis of a new or existing process, report, rights or permission, etc. DOC – For all mail merge work (we to track this separately from MOD/DEV/BFX/REV/MNT) ADM – any basic eBAdmin administrative work performed (e.g. setting up new users, projects etc.) REP – any new or modification of a report BAR – Business Analysis Review – this is for the BA only and no one else – once DEV receives it and it’s approved it becomes any one of the other acronyms above it USR – user requested assistance with a process, module or report that does not require traiing PICS – all work related to PICS TRN - Training is a service we provide to customers in many ways, from solving a simple issue the user is experiencing, a 1-1 session, to a formal classroom setting (live or virtual) |
| Actor | In e-Builder, an actor is a person that can act on a step. Actors receive notifications via email to login to e-Builder and accept or decline the responsibility to complete that step. Once an actor takes an action the step is considered complete. |
Administrative Officer (AO) | Typically for each Department or Lab |
As Bid Budget - Competitively bid pricing;. | Reviewed by R-CRSP if it exceeds the Preliminary Budget. |
Assistant Dean (AD) | One for each School or Operating Unit/Area (EVP, DSL, etc.) |
Building Committee | Reviews Major Capital Projects and recommends approval to Exec. Committee |
| CC Planner | A planner in the Campus Construction department |
| CD (Construction Documents) | |
Committee for Renovation and Space Planning - Chaired by the Associate Provost. Projects are usually CRSP projects, though some are referred to as non-CRSP projects in which processes may be slightly different. | |
| Design Development (DD) | |
DLC | Department, Lab or Center |
eB | Abbreviation for e-Builder |
eB Admin | An administrator of the e-Builder software application working out of the MIT Facilities team |
EVP | Executive Vice President, responsible for Non-Academic Department Administration |
Executive Committee | Committee that approves and funds Major Capital Projects on behalf of the Corporation. |
In Cycle Process | CRSP batch review/approval to coincide with annual Institute Budget Cycle (Dec - Apr) |
| MOU | Memorandum of Understanding |
OBFP | Office of Budget and Financial Planning (Budget Office) |
OCP Assignor | Office of Campus Planning Assignor |
| Original Budget | The original budget is the budget that is routed for the fourth and final time through the 03.01 Milestone Project Estimate and Budget Request - (COST) (MPEB) process. |
Out of Cycle Process | Year round process used except for December to April |
PICS - Project Information and Cost System | An MS Access customized database that merges non-financial project information with SAP Financial Information networked on Project Manager's Desktops. PICS will be retired when e-Builder is fully implemented. |
Plan/Study | Work carried out by Campus Planning and Design |
| Process | In e-Builder, a mechanism to route information based on defined business rules, track communications and ensure accountability for all project participants. |
Proposed Preliminary Budget | First estimate reviewed by R-CRSP, typically based on sketches or SD's |
Provost | Senior administrative officer. |
R-CRSP | Renovation Subcommittee of CRSP - Reviews and approves most all planning studies, space changes, space requests and space reassignments. The formal minutes are used to notify the Community of project decisions and to direct the Budget Office to transfer funds to specific projects |
SEG | DoF's System Engineering Group |
| Schematic Design (SD) | |
Space Change | All renovation project on campus greater than $10,000 or moving of walls or two or more trades |
Space Request | DLC request to permanently or temporarily use space not currently assigned it (*) |
Stage 1 Budget | Cost estimate for the conceptual, feasability or initial design work needed for project start. |
| Workflow | In e-Builder, the automation of a business process during which documents or other information is passes between project participants for action. |