Overview

The following methods seem to allow TechTime calendar to be synchronized with the iPhone:

  1. Windows XP (two-way sync) using SyncJe for Outlook:
    1. Requirement: Outlook 2003 without Oracle Connector for Outlook (this might work with Outlook 2007 but it has not been tested), SyncJe for Outlook, iTunes
    2. How it works:
      1. Download and install SyncJe for Outlook on your desktop/laptop computer from the URL below:
        http://www.nexthaus.com/products_b_outlook.html#
        (Click on Trial link and then click on SyncJe for Outlook under Program Plug-ins.)
        This process will download OutlookSyncJe-3.0.exe file to your computer and you can double-click it to install.
      2.  Launch Outlook. First Time Using SyncJe! window should open.
      3. Click on New Server button and fill out the following information and click Next:
        1. Server Name: TechTime
        2. URL: https://calendar.mit.edu/ocas-bin/sync/bin/ocas.fcgi
        3. Web Access URL: http://calendar.mit.edu
      4. Enter your Kerberos User Name and Password and click Next.
      5. Click on Test Server. Available local and remote folders will be listed. Make sure only Calendar is checked (uncheck Contacts and Tasks). Click on Finish.
      6. From the Outlook Application, click on Synchronize icon.
      7. Sync Status window should be opened. Click on Sync button.
      8. Calendar synchronization should start. Once the synchronization is finished, connect the iPhone to the computer and go to iTunes software and make sure that the calendar is set to synchronize (under Info tab).
      9. Customization:
        1. The date range for the calendar synchronization can be configured from the Sync Status window by clicking on Settings > Properties. This will open Properties for SyncJe Client for Outlook window.
        2. Under Edit Server, click the Edit button.
        3. Click on Folders tab, select ./Calendar/Events and click on Mappings
        4. Select Calendar and modify the Server Folder field to set the date range:
          e.g. ./calendar/events?/dr(-30,60) should synchronize calendar events 30 days in the past and 60 days in the future.
        5. Click on OK to exit. Perform Sync operation.
  2. Mac OS X (one-way sync) using OraCal2iCal (need to be confirmed and instructions written):

There may be other ways to make the calendar synchronization work, but since everything is tied to iTunes, the work-around must be centered around Outlook on Windows XP and iCal on Mac OS.

On the Windows XP side, there may be an option to use Oracle Connector for Outlook (possibly the latest version), but so far we could not get this to work. If this method works, Windows XP users running OCFO will be able to do a "two-way" synchronization of calendar with iPhones. 

Known Issues

SyncJe for Outlook:

  • Cannot seem to synchronize all day events and daily notes into the iPhone (although they make it to Outlook).
  • Seems to duplicate all day events and daily notes on a slow sync.

Verifying Main Functionality

Overview - Techtime to iCal

The following method will allow you to sync Techtime to iCal (on Mac).  
       

        1. OS X 10.4.x (tested) (one-way sync) using Oracle Calendar 10.1.x to iCal.                                                                                                                                            1. Requirements: Oracle Calendar 10.1.x (for Mac OSX), iCal (standard on OSX), and iTunes.                                                                                                       2. How it works:                                                                                                                                                                                                                             1. Download and install Oracle Calendar 10.1.x on your desktop/laptop computer from the URL below:                                                                                          http://www.oracle.com/technology/software/products/cs/htdocs/clientsoft.html                                                                                                                        (Accept the license agreement, then proceed to download Oracle Calendar desktop client for Mac OS X)                                                                                   • Oracle Calendar 10.1.x requires Kerberos Extras to be installed beforehand, download URL below (certificate required):                                                             http://web.mit.edu/software/mac.html
                                            2. Launch Oracle Calendar 10.1.x and login window will open. Press Sign-in.

                                            

                                           3. Once the Oracle Calendar has open, click on File, then Export Data.                                                                                                                                 4. A window will appear with export formats, pick iCalendar File, and press Ok.                                                                                                                       

                                                                                                                                                                                                                                                                                                                                                                                                                                       5. Choose the date range that you would like to Export, and press Ok.

                                                                                     
 
                                           6. Choose the location that you would like to export the iCalendar file to, Desktop is convenient.
                                           7. Once the export has completed, open iCal.
                                           8. Once iCal has opened, click on File, and then Import.
                                         
                                          
                                           9. Choose "Import an iCal file" and click Import.
                                                                                      
 
                                           10. Choose the file "Name.ics" and click Import.
                                           11. An Add Events window will appear asking where you want to place the new events your importing. If you have a previous                                                           calendar setup and want to keep the new events separate, choose New Calendar. If you want to merge the new events into                                                         previous calendar or of unused calendar, choose Home.
                                           12. Your Techtime events should now appear in your iCal calendar.
         2. Now that your Techtime events are in you iCal, choosing sync iCal in iTunes, will sync the events onto the iPhone.
                                             1. Choose either Sync All Calendars, or Selected Calendars.
                                             
 
After your next iPhone sync, the events will appear on the iPhone Calendar. Remember this is a one-way sync down from Techtime down to iCal. At this point there isn't a reverse method.
 
                                                                                     

 
 

        
 

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