Serials reclassification project

Background:

Barker has decided to half-class their entire journal collection. Latest issues of a title will be shelved in Barker under the half-classed call number, with the rest of the run going to OCC, also with the half-classed call number.

On May 19, 2008, Maria emailed an Excel spreadsheet to Arnie with 779 titles. The spreadsheet includes the following columns: Title, call no., half-class or storage, preceding title, succeeding title, and holding note.

The preceding/succeeding title columns can be looked at for informational purposes only, since they were imported from the bib record by Christine, and they are not necessarily held by Barker. Maria assures me that any earlier/later title that Barker owns has its own entry on the spreadsheet and/or will be most likely found during the LSA moves of these titles to OCC.

The holdings note column can be ignored. Maria used this column for her own purposes.

The half-class/storage column was for Maria's purposes only as well, and we should just half-class everything.

We are left with the title and Aleph number columns, which should be all we need to do this project.

Arnie is working with Tim Rix to give various people access to the Sercat folder on the R: drive. Along with Sercat, Maria and Melissa should have access to this spreadsheet.

Procedures:

The spreadsheet will be divided up 4 ways, among Arnie, Ben, Jen, and Kathy.

The IEEE, IEE, IET, IRE titles and the "Journal of/on..." titles will be DOUBLE cuttered according the proposal put forth to Barker, and accepted by Carol Robinson, Tracy G., et al. Arnie will double cutter this subset of titles which total approx. 300 titles. The remaining 480 titles will be split 3 ways among Ben, Jen, and Kathy, and will be SINGLE cuttered. Arnie will pass out printed spreadsheets, which can be used in conjunction with the R: drive copy.

The new half-classed call number will be entered on the holding record (852 subfield "h", replacing the "No Call #" currently there. Remember to change the first 852 indicator to "7" in subfield "b" and add an 852 subfield 2 with the text "Hfcl".

Also add the new half-classed call number to the spread sheet on the R: drive. Don't forget to SAVE the spreadsheet before closing it.

See Arnie for explanations, clarifications, complaints!

Update: May 21, 2008

Jen has color coded the spreadsheet for each of our sections as follows:

Jen: Green; #1-160
Ben: Tan; #161-184, 366-408, 528-627
Kathy: Yellow; #628-779
Arnie: White; #185-365, 409-527

Don't forget!

• Remember to use the Cutter-Sanborn table for the cutter. (Note to Arnie: The second cutter will be .I22 for all IEEE related titles.)

• All new Barker journals will be half-classed, with new IEEE related titles and "Journal of..." titles double cuttered.

• Make sure you keep track of how many journals you have reclassed, on your stats sheet, under "Reclass".

If you happen upon a record that has 'Latest xx years in Barker; earlier in Library Storage Annex", and there is both a ENG/JRNL holding and an LSA/JRNAL holding, do NOT change the call number on the LSA/JRNL holding. Maria will send Melissa a printout for these titles, and LSA will decide whether to keep their journal run as "No Call #" or change them to half-classed. However, if there is both an ENG/JRNAL and LSA/OCC holding, change BOTH holding records to half-classed. See example below: