Overview

Records cataloged in OCLC are assigned "expansion codes", which become full-fledged holdings records when the bibs. are brought into Barton via overnight load. The holdings records so created are not quite complete, and one important part of the "next day process" is to fill out the missing fields.

Updating holdings records:

The following fields must be completed manually:

Field=Leader

set to value

Record status (05)

n

Type of record (06)

y

Encoding level (17)

3

Item information in record (18)

i

Field=008

set to value

Receipt or acquisitions status (06)

2

Method of acquisition (07)

u

General retention policy (12)

8

Specific retention policy (13-15)

[blank]

Completeness (16)

1 if complete; otherwise 2

Number of copies reported (17-10)

[blank]

Lending policy (20)

u

Reproduction policy (21)

u

Language

[three-character MARC language code, code for language of volume captions]

Separate or composite copy report

[blank]

Date of report (26-31)

[today's date in the format: YYMMDD]

Note that many of these values are set as defaults; and there is a (attached to this page) to fill in the remaining values.