General
This page serves as an outline for how to perform specific tasks with regard to maintaining the website or adding content to it. Our new website is Drupal based, so you can often find some helpful hints for how to perform different tasks online. Keep in mind, however, that our platform does not give us access to the html code, so any suggestions that require you to directly alter the code will not be helpful to you. If you make any changes to the site that you believe would be useful to the group in general, please add detailed instructions for how to make those changes here.
Linking to a publication
(1) Make sure you are logged in via touchstone.
(2) Go to the page where you will be inserting the link, and click on the "Edit" tab.
(3) Highlight the text that will be your hyperlink and click on the "Link" icon.
(4) Whether or not you have yet uploaded your publication as a PDF, click "Browse Server"
(4a) If your publication has not yet been uploaded, navigate to the "documents" directory, and click the "upload" button, then "Browse"
(4b) Find the file you'd like to upload and double click it. Click upload.
(5) Once the publication has been uploaded to the server, navigate to the "documents" directory.
(6) Find the publication you wish to link to and double click it.
(7) Before clicking OK, go to the "target" tab.
(8) For the target pull-down menu, select "New Window (_blank)"
(9) Click OK, and your link should be all set. You can go back into the link settings and alter any settings later if something needs to be changed.
Changing font or font size
Our fonts should all be in Arial, and if possible, try to stick with only changing the fonts by remaining in "full html" mode (you can check this at the bottom of any page you are editing) and simply toggling between Heading 1, Heading 2, paragraph, etc on the editing toolbar. You can change the font sizes (or font itself if necessary) by switching to the filtered html setting at the bottom of any page you are editing. Once you have finished changing the font, switch back to the "full html" setting before saving your changes.
Create a new basic page
(1) Click on the "Content" button on the top menu bar.
(2) Click "add content"
(3) Click "add basic page"
(4) After you've added your content to the new page, you can decide if it will be published or not. Near the bottom of the page, go to "Publishing Options." If you don't want people to see the page, make it unpublished. It will then be saved for you to work on later but will not be viewable by anyone external to our group.
Embedding a YouTube video
We may eventually switch to a method to host our videos locally, but for now we will embed videos from YouTube. The process is pretty simple. Just don't miss step (3) to avoid having YouTube display related videos, which is very distracting.
(1) Upload the video you want to embed and go to that video on YouTube.
(2) Click on "share" and then "embed"
(3) Uncheck the box that says, "Show suggested videos when the video finishes"
(4) Copy the html code inside the box.
(5) While editing a page from our website, click "source" in the upper left corner. Depending on how complicated your page is at this point, you may have to work a little bit to understand where your video should fit. Do the best you can and paste the html code from YouTube where you think it belongs.
(6) Save the page you're editing and check to see if the video plays. Also check the end of the video to ensure that no suggestions are listed after the video is finished playing.
(7) When you open up the page again to edit it, you'll see that your YouTube video now looks like a blank image with the text "IFRAME" inside of it. From here you can edit the video as you would an image. You can highlight and center it. You right click the image and go to IFrame properties to adjust the size. From YouTube the size should be in a ratio of 4/3. Make sure as you adjust the size you maintain that
ratio as Drupal will not do it for you.